Human Resource & Office Coordinator

North Carolina Community Health Center Association; North Carolina; On-site; USD 50,000 - 60,000; Full time

Job summary

North Carolina Community Health Center Association is seeking an Human Resource & Office Coordinator to provide administrative and HR support to the HR department and VP of HR in a professional, confidential environment.

The role covers onboarding, recruitment support, payroll assistance, HRIS maintenance, office operations, vendor management, and executive support to ensure smooth daily operations across the organization.

Qualifications

• Associate’s degree is required; Bachelor’s degree in HR, Business Admin, or related field preferred.
• 5–10 years of administrative or HR support experience.
• Experience supporting executive leadership preferred.
• Strong understanding of office management and daily operations.

Responsibilities

• Assist with recruitment coordination: postings, interview scheduling, candidate communication, background checks, and offer documentation.
• Support onboarding and orientation, including I-9 completion, paperwork, equipment coordination, and follow-up.
• Assist with payroll processing, timesheet review, PTO tracking, and payroll documentation.
• Maintain HRIS data and employee personnel files.
• Support leave administration and PTO tracking; maintain confidentiality of employee records.
• Coordinate HR meetings: logistics, catering, room setup, and tech needs.
• Manage VP of HR calendar, travel, and expense reimbursements; prepare materials for meetings.
• Oversee office supplies, vendor relations, mail/shipping, and conference room scheduling.
• Administer Office 365 distribution lists and user access; coordinate IT equipment deployment.
• Prepare routine HR reports and assist with HR audits.

Skills

Excellent organizational skills

Customer service

Time management

Problem-solving skills

Multi-tasking

Willingness to travel

Valid NC Driver’s License

Notary Public Commission

Strong communication (verbal/written)

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Office 365

HRIS

Job description

North Carolina Community Health Center Association

Please submit your resume and a cover letter when applying for this position.

The annual salary for this position ranges from $50,000 to $60,000.

Summary

The Human Resource & Office Coordinator provides administrative, operational, and office management support to the Human Resource Department and the Vice President of Human Resource. This position coordinates HR administrative processes, including onboarding, recruitment support, payroll assistance, HRIS maintenance, office operations, facilities coordination, vendor management, and executive administrative support. This role ensures efficient daily office operations while maintaining a high level of confidentiality and professionalism.

Qualification Requirements

• Ability to operate computer, fax, scanner, copier, and postage machine.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook etc.)
• Excellent organizational, customer service, time management, and problem‑solving skills.
• Ability to recognize and define problems, interpret key information, and draw valid conclusions.
• Ability to manage multiple projects and meet deadlines.
• Valid NC Driver’s License.
• Active Notary Public Commission.
• Willingness to travel and work at off‑site events and conferences as needed.

Minimum Qualifications

• Associate’s degree required; Bachelor’s degree in Human Resource, Business Administration, or related field preferred.
• 5-10 years of administrative or HR support experience.
• Experience supporting executive leadership preferred.
• In‑depth understanding of office management and daily operations.
• Excellent verbal and written communication skills.
• Strong attention to detail, organization, and adaptability.

Essential Functions

Human Resources Administration

• Assist with recruitment coordination, including job postings, interview scheduling, candidate communication, background checks, and offer documentation.
• Support new hire onboarding and orientation, including I-9 completion, paperwork, equipment coordination, and onboarding follow‑up.
• Assist with payroll processing, timesheet review, PTO tracking, and payroll documentation.
• Maintain HRIS data and employee personnel files.
• Support leave administration and PTO tracking.
• Maintain confidentiality of employee records in compliance with policies and applicable laws.
• Prepare, edit, maintain, and file HR correspondence, reports, and documents.
• Coordinate HR meetings, including logistics, catering, room setup, and technology needs.
• Perform other duties as assigned in support of HR and organizational operations.

Executive Support

• Manage calendar, travel arrangements, and expense reimbursements for the VP of Human Resource.
• Prepare materials for meetings, presentations, and executive communications.
• Record and distribute meeting minutes.

Office Administration

• Manage office supplies, staff directory, and vendor relationships.
• Coordinate mail, shipping, and office equipment maintenance.
• Oversee conference room scheduling and meeting logistics.
• Coordinate facility maintenance requests and office operations support.

Technology & Security

• Administer Office 365 distribution lists and user access updates.
• Coordinate new employee computer setup and equipment deployment with IT vendors.
• Maintain security access records and audit reports.
• Manage shared equipment checkout logs and printer directories.

HR Compliance & Reporting

• Maintain compliance records, including labor law postings and I-9 documentation.
• Prepare routine HR reports as needed.
• Support HR audit readiness and documentation tracking.

Knowledge, Skills, and Abilities

• Strong organizational and administrative skills with attention to detail.
• Ability to take and transcribe meeting minutes accurately and timely.
• Strong communication skills and ability to maintain confidentiality.
• Ability to manage competing priorities and meet deadlines.
• Strong judgment, problem‑solving ability, and flexibility.
• Willingness to travel and support off‑site events and conferences.

Physical Demands

This position may require light physical activity, including operating office equipment and occasional lifting of office supplies. Reasonable accommodation will be provided in accordance with applicable policies and laws.

Work Environment

Typical office environment with occasional travel to health centers, conferences, and other off‑site locations across the state.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.