HR & Office Operations Administrator

ECS Mid-Atlantic, LLC; Fredericksburg (VA); On-site; USD 33,000 - 39,000; Full time

Job summary

ECS Mid-Atlantic, LLC is hiring an Office Administrator in Fredericksburg, VA. The role supports accounting, HR, payroll, and vendor management with strong communication to employees and clients. You will handle invoices, benefits, and HR paperwork, while ensuring accuracy and compliance.

The position emphasizes reliable operation of the office, supports reception staff, and offers growth opportunities within the organization.

Qualifications

• High school diploma or GED; HR degree preferred.
• Minimum 2 years HR and payroll experience; HR degree preferred.
• Candidates with 4 years HR/payroll experience without an HR degree also considered.

Responsibilities

• Perform accounting, HR and other administrative duties under supervision.
• Process payroll, accounts payable/receivable and invoicing.
• Track petty cash and corporate card balances; reconcile accounts.
• Process new hires, job changes, pay rate changes, and terminations.
• Complete HR forms such as employment verification paperwork.
• Track immigration status and update I-9s.
• Process benefits enrollments and open enrollment updates.
• Assist with warnings, leave of absence and short-term disability claims.
• Maintain certificates of insurance; enter vendor invoices and reconcile statements.
• Support receptionists and office management; other duties as assigned.

Skills

Communication

Payroll processing

HR administration

Invoicing

Education

High school diploma or GED

HR-related Bachelor’s degree preferred

4 years HR/payroll experience without HR degree

Tools

Accounting system

Payroll software

HRIS

Job description

ECS Mid-Atlantic, LLC is hiring an Office Administrator in Fredericksburg, VA. The role supports accounting, HR, payroll, and vendor management with strong communication to employees and clients. You will handle invoices, benefits, and HR paperwork, while ensuring accuracy and compliance.

The position emphasizes reliable operation of the office, supports reception staff, and offers growth opportunities within the organization.