HR & Office Lead for Growth-Stage Startup (Equity)

TrustPoint, Inc.; Herndon (VA); On-site; USD 64,000 - 82,000; Full time

Job summary

TrustPoint, Inc. is seeking a full-time HR Manager / Office Manager at our Herndon, Virginia location to own people and workplace functions as we scale.

You will build the HR infrastructure to include hiring, onboarding, benefits, records, compliance, and performance-cycle administration while running the day-to-day operation of a growing engineering office and lab. This role consolidates HR and office duties as we grow to 30+ employees, coordinating vendors and facilities, onboarding new hires,

Qualifications

• 5–10+ years HR generalist and office management experience.
• Payroll and benefits administration experience.
• Knowledge of federal and Virginia employment law, with practical judgment on classification, leave, accommodation, and documentation.
• Demonstrated discretion handling compensation, personnel, medical, and investigative information.
• Strong process and systems instinct: ability to stand up repeatable practices, document, and improve them.
• Ability to operate autonomously in a fast-paced startup environment and deliver tasks to completion.
• Excellent professional and interpersonal communication skills, both verbal and written.
• On-site presence at our Herndon, Virginia office with in-person collaboration.
• U.S. Person status as defined under ITAR (22 CFR § 120.62).

Responsibilities

• Own the full employee lifecycle: requisition intake, recruiting coordination, offers, onboarding, changes, and offboarding with clean documentation at every step.
• Run recruiting operations end to end: manage the ATS and job postings, keep hiring managers moving, schedule interviews and panels, own candidate experience and communications, and administer the employee referral program.
• Administer payroll, benefits, and leave: semi-monthly payroll, medical/dental/vision, 401(k), open enrollment, PTO tracking, FMLA and other leave, workers’ compensation, COBRA.
• Own HR compliance and records: employee handbook and policy maintenance, I-9/E-Verify, FLSA classification, EEO and OSHA reporting, personnel file integrity, and new state registrations as we hire outside Virginia.
• Administer the performance and compensation cycle: manage objective-setting and review calendar, collect and format materials, maintain the compensation and job-level framework, and support equity grant documentation and education.
• Own the office and facility: landlord/vendor coordination, tenant improvements, move logistics, access control, conference/lab space readiness, supplies, shipping/receiving, and safety procedures.
• Plan and run company events: all-hands, offsites, recruiting events, team socials, and holiday functions with budget and logistics.
• Build and maintain systems and process documentation behind all activities to scale with headcount.
• Be a visible culture steward and communicate truth about the team's health to leadership.

Skills

HR generalist

Office management

Payroll administration

Benefits administration

Compliance knowledge

Communication skills

Autonomous work style

Stakeholder management

Education

Bachelor's degree in HR, Business, or related field

SHRM-CP/SHRM-SCP or PHR/SPHR certification

Tools

Carta

Applicant Tracking System (ATS)

Job description

TrustPoint, Inc. is seeking a full-time HR Manager / Office Manager at our Herndon, Virginia location to own people and workplace functions as we scale.

You will build the HR infrastructure to include hiring, onboarding, benefits, records, compliance, and performance-cycle administration while running the day-to-day operation of a growing engineering office and lab. This role consolidates HR and office duties as we grow to 30+ employees, coordinating vendors and facilities, onboarding new hires,