HR & Office Coordinator

Targetti USA, Inc.; Costa Mesa (CA); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Employee discounts

Opportunity for advancement

Training & development

Vision insurance

Wellness resources

401(k) matching

Company parties

Dental insurance

Flexible schedule

Job summary

Targetti USA, Inc. in Costa Mesa, CA is seeking an HR & Office Coordinator to support the HR Manager and ensure smooth operations in a fast-paced environment.

The role offers variety, collaboration with a creative team, and exposure to all HR functions from recruiting to onboarding. You will assist with benefits, documentation, scheduling trainings, and employee communications while maintaining confidentiality and professionalism.

Qualifications

• 1–3 years in HR, office coordination, or admin support.
• Experience with recruitment, onboarding, benefits.
• Proficient in MS Office and HRIS systems.

Responsibilities

• Provide day-to-day administrative support to the HR Manager.
• Assist with recruitment: postings, applications, interviews.
• Coordinate onboarding: documents, orientations, training.
• Maintain employee files and HR records; ensure accuracy.
• Track performance reviews and HR deadlines.
• Assist benefits administration and enrollment activities.
• Support payroll and timekeeping processes; follow up on information.
• Prepare HR communications and announcements.
• Coordinate employee engagement events and activities.
• Maintain HR policies and employee resources.

Skills

HR processes

Recruitment

Onboarding

Benefits admin

Microsoft Office

HRIS platforms

Organizational skills

Communication skills

Discretion

HR degree

Education

Associate's or Bachelor's degree in HR or related field

Tools

Microsoft Office Suite

HRIS platforms

Job description

Benefits:

• Health insurance
• Paid time off
• Employee discounts
• Opportunity for advancement
• Training & development
• Vision insurance
• Wellness resources
• 401(k) matching
• Company parties
• Dental insurance
• Flexible schedule

About Us:

Targetti USA, Inc. is the American home of the renowned Italian lighting brand Targetti, bringing world-class architectural and decorative lighting solutions to clients across the country. We are passionate about design, quality, and innovation, and our team is proud to represent a brand with decades of global excellence. At Targetti USA, youʼll join a collaborative and creative team that values both professional growth and a positive workplace culture.

About the Role:

Targetti USA, Inc. is looking for a motivated and organized HR & Office Coordinator to join our team in Costa Mesa, CA. This is a fantastic opportunity to play a key role in keeping our people and operations running smoothly in a dynamic, fast-paced environment. If you thrive on variety, love supporting people, and have a knack for keeping things organized, we want to hear from you!

Position Type:

Full-Time or Part-Time - We are open to both full-time and part-time candidates.

Key Responsibilities:

• Provide day-to-day administrative and organizational support to the HR Manager.
• Assist with recruitment, including posting job openings, reviewing applications, scheduling interviews, communicating with candidates, and coordinating hiring activities.
• Coordinate new hire onboarding, including preparing documentation, scheduling orientations, and organizing training activities.
• Maintain employee personnel files, HR records, and internal tracking systems, ensuring information is accurate and up to date.
• Track and coordinate employee performance reviews, introductory period evaluations, training schedules, and other HR deadlines.
• Assist with benefits administration, enrollment activities, and employee communications.
• Support payroll and timekeeping administration, including reviewing records and following up on missing or incomplete information.
• Prepare HR correspondence, employee announcements, forms, and other internal communications.
• Coordinate employee engagement activities, recognition programs, company lunches, and employee events.
• Assist with maintaining and updating HR policies, procedures, and employee resources.
• Follow up with employees and managers to obtain required information, documentation, and approvals.
• Support special HR projects and identify opportunities to improve administrative processes and efficiency.
• Handle confidential employee information with professionalism and discretion.
• Assist with coordinating office supplies, purchasing, and vendor communications.
• Help organize company meetings, events, and other office activities.
• Provide administrative assistance to management and other departments as needed.
• Maintain organized records, files, and administrative documentation.
• Support general office operations to help maintain an efficient and professional work environment.

Requirements:

• 1-3 years of experience in an HR, office coordination, or administrative support role
• Familiarity with HR processes including recruiting, onboarding, and benefits administration
• Proficiency in Microsoft Office Suite and experience with HRIS platforms
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred