HR Office Assistant

Midwest Family of Companies; Massillon (OH); On-site; USD 18,000 - 26,000; Full time

Job summary

Midwest Family of Companies in Massillon, OH seeks an hourly Administrative HR Assistant to provide ongoing support to HR and Program Departments. Responsibilities include onboarding, background checks, and maintaining compliance documents. Requires strong organization and excellent communication skills.

This non-exempt role starts at $16/hour with overtime eligibility. Monday-Friday schedule with major holidays off, and daily pay options may be available.

Qualifications

• High school education and 3+ years of office experience.
• Strong written and verbal communication are required.
• Excellent organizational and time-management skills are essential.
• Confidentiality and reliability are a must.

Responsibilities

• Completes and organizes HR filing for the department and others as needed.
• Sends emails and follows up on personnel documents to meet compliance requirements.
• Assists with new hire processes, onboarding, and background screenings.
• Operates standard office equipment (phones, copier, scanner, etc.).
• Types and creates confidential correspondence and updates forms as needed.

Skills

Strong written and verbal comms

Organizational and time management

Confidentiality and reliability

Education

High school education

Tools

Payroll software

Excel

Word processing

Job description

Monday-Friday
Major Holidays Off Paid
Daily Pay Available
EXEMPT: No. This is an hourly position with overtime eligibility. Starting at $16/Hr.
SUMMARY: This position is responsible for providing overall administrative support to HR & Program Departments in the Midwest Business Office. Duties in this position include screening new hires, onboarding, & assistance with monitoring compliance documents. Requires organization skills.
RESPONSIBILITIES: This position is directly supervised by the Compliance and Training Director. Other duties may also be assigned.

• Completes and organizes filing of documents for Human Resource & other Departments as needed.
• Sends email communication and follow up to management staff for needed personnel documentation and updates to meet compliance requirements.
• Assists with completion of new hire employee process to include professional communication on multiple technological devices or software used to complete hiring process. Background screening of new hires, onboarding, and assistance in monitoring compliance documentation.
• Operates various office equipment (Ex: phone systems, copier/fax/scanner machine, etc.).
• Types/ creates confidential correspondence; modifies various operational forms as needed.
• Make copies of correspondence and other printed material.
• Conduct searches to find needed information, using such sources as the internet.
• Operate office technologies as they are developed and implemented.
• Use of computers for Excel spreadsheet, Word processing, database management, and other applications.
• Enter required information into payroll software, provide finger printing services for new employees, and learn the use of other software as instructed.
• Completes required Background checks to include BCI, RAPBACK, ARCS, etc. on Applicants and inputting data into various databases as needed.
• Review, assign, enter new applications into payroll software.
• Recording & Processing of HR Documents into payroll database system, and other clerical duties as needed related to HR.
• Professional communication in all correspondence
• Training Department of Disability required trainings, (CPR, NET, DSP1, Annual)
• Travel for HR related responsibilities.
• Recruiting & prepare for Job Fairs
• Other duties as assigned.

Specific Qualifications And Key Competencies

• High school education and at least 3 years of office experience
• Strong written and verbal communication skills
• Strong organization and time management skills
• Confidentiality and reliability