HR & Office Administrator

Pasona Inc. (United States); Los Angeles (CA); On-site; USD 39,000 - 48,000; Full time

Job summary

Our client, Pasona Inc. (United States), is seeking an HR & Office Administrator to support HR operations and multi-location administration in an on-site Los Angeles setting. The role combines HR tasks with office management, emphasizing attention to detail and independence.

The ideal candidate has 2+ years of U.S. HR experience (California preferred), handles onboarding, payroll coordination, records, benefits, invoices, permits, and vendor relations across locations, and communicates in

Qualifications

• 2+ years of HR experience in the U.S., preferably California.
• Experience with California payroll and timekeeping procedures.
• Strong English written and verbal communication.
• Proficiency with Excel, Word, or Google Workspace.
• Excellent organizational and detail-oriented skills.
• Ability to multitask and work independently and maintain confidentiality.

Responsibilities

• HR (60%): support recruitment, interview scheduling, onboarding, offboarding, and HR records.
• Coordinate payroll with an external provider and assist with leaves and benefits.
• Maintain HR policies, documentation, and compliance records.
• Collaborate with management and external HR professionals on employee matters.
• Office Admin (40%): organize invoices, receipts, and expenses; manage permits, contracts, and renewals.
• Coordinate office supplies, vendors, repairs, and multi-location support; maintain documents and tracking systems.

Skills

HR experience

Payroll coordination

Timekeeping

Onboarding

Offboarding

Microsoft Excel

Google Workspace

English communication

Organizational skills

Multitasking

Confidentiality

Payroll systems

Timekeeping software

QuickBooks

Job description

Location: Los Angeles Downtown, CA | On-site

Position: HR & Office Administrator

Industry: Retail / Entertainment / Hospitality

Employment Type: Full-time, Non-Exempt

Pay Rate: $28-$35/hour (DOE)

Language: English Required | Japanese is a Plus

Position Summary

Our client is seeking a detail-oriented and proactive HR & Office Administrator to support HR operations and general administration across multiple locations.

This position is responsible for employee onboarding, payroll coordination, HR recordkeeping, and daily office operations. The ideal candidate has hands-on California HR experience, strong organizational skills, and the ability to work independently and follow through on tasks.

Key Responsibilities

Human Resources (60%)

• Support recruitment, interview scheduling, onboarding, and offboarding.
• Maintain employee records, HR documents, and personnel files.
• Review employee timekeeping records and coordinate payroll with an external provider.
• Assist with employee benefits, leave requests, and HR-related inquiries.
• Maintain and update HR policies, procedures, and compliance documentation.
• Coordinate with management and external HR professionals on employee-related matters.

Office Administration (40%)

• Organize invoices, receipts, and expense records for accounting.
• Maintain insurance, permits, contracts, and renewal schedules.
• Coordinate office supplies, vendors, repairs, and maintenance.
• Provide administrative support to multiple store locations.
• Maintain internal documents, spreadsheets, and tracking systems.
• Support management with administrative tasks and follow-ups.

Qualifications

• 2+ years of hands-on HR experience in the U.S., preferably in California.
• Experience with California payroll, timekeeping, onboarding, and offboarding procedures.
• Strong English communication skills (written and verbal).
• Proficiency in Microsoft Excel, Word, or Google Workspace.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and work independently.
• Ability to handle confidential employee and payroll information.

Preferred Qualifications

• Experience in retail, restaurant, or hospitality industries.
• Experience supporting multiple locations or business entities.
• Familiarity with payroll systems, timekeeping software, or QuickBooks.
• Experience improving HR and administrative processes in a growing company.
• Japanese language skills are a plus (not required).