HR & Manufacturing Admin Coordinator

Bakemark; Pico Rivera (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

BakeMark is seeking a bilingual (English/Spanish) Administrative Assistant to support daily office operations and provide administrative support to management, employees, and visitors.

Responsibilities include payroll reporting, onboarding, GMP training, data collection and reporting, and coordination of meetings and office supplies. Proficiency in MS Word/Excel/PowerPoint is preferred; strong organization and communication skills are required.

Qualifications

• General office administration and clerical duties.
• Support HR and manufacturing operations in a fast-paced production environment.
• Pull payroll reports and maintain payroll-related records.
• Coordinate onboarding, new hire documentation, and first day orientations.
• Train employees on GMP, workplace safety, company policies, and timekeeping procedures.

Responsibilities

• Perform general office administration and clerical duties.
• Support Human Resources and Manufacturing Operations in a fast paced production environment.
• Pull payroll reports and maintain payroll-related records.
• Coordinate onboarding, new hire documentation, and first day employee orientations.
• Train employees on Good Manufacturing Practices (GMP), workplace safety, company policies, and timekeeping procedures.
• Collect, organize, and analyze data to create reports for management
• Data entry, document management, filing, printing, and recordkeeping
• Generate reports, spreadsheets, and presentations
• Coordinate meeting setup and maintain office supplies
• Answer, screen, and direct incoming calls
• Assist with special projects and other duties as assigned

Skills

Bilingual English/Spanish

Phone etiquette

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

BakeMark is seeking a bilingual (English/Spanish)Administrative Assistant to support daily office operations and provideadministrative support to management, employees, and visitors.

Key Responsibilities:

• Perform general officeadministration and clerical duties.
• Support Human Resources and Manufacturing Operations in a fast paced production environment.
• Pull payroll reports and maintain payroll-related records.
• Coordinate onboarding, new hire documentation, and first day employee orientations.
• Train employees on Good Manufacturing Practices (GMP), workplace safety, company policies, and timekeeping procedures.
• Collect, organize, and analyze data to create reports for management
• Data entry, document management, filing, printing, and recordkeeping
• Generate reports, spreadsheets, and presentations
• Coordinate meeting setup and maintain office supplies
• Answer, screen, and direct incoming calls
• Assist with special projects and other duties as assigned

Preferred Qualifications:

• Bilingual in English and Spanish
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Basic to intermediate Excel skills, including data entry, report generation, and data analysis
• Ability to pull data from various sources and compile accurate reports
• Experience supporting payroll processes and maintaining confidential information
• Strong organizational skills and attention to detail
• Ability to multitask and work independently
• Excellent communication and problem-solving skills