HR Manager

Wastateshrm; Sequim (WA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Health Insurance

Dental Insurance

Vision Insurance

Employee Assistance Program

Paid Time Off

Paid Holidays

Opportunity for overtime

Job summary

Security Services Northwest, Inc. is seeking an organized Human Resources Director Assistant to provide administrative support to the HR Director and team in Washington.

The role handles employee records, recruitment coordination, onboarding, and benefit administration, along with training, compliance, and special projects. The ideal candidate will manage confidential information with discretion, maintain HR files, schedule interviews, coordinate screenings, and assist with policy updates and HR

Qualifications

• Assoc. degree in HR, business, or related field preferred.
• Equivalent combination of education and experience may be considered.
• SHRM-CP or PHR certification preferred (if applicable).

Responsibilities

• Provide administrative support to the HR Director.
• Maintain HR files, records, and confidential information.
• Schedule meetings, interviews, trainings, and events.
• Prepare HR documents and reports.
• Coordinate onboarding and employee orientations.
• Assist with benefits enrollment and communications.
• Support HR audits and compliance documentation.
• Coordinate training programs and track completion.

Skills

Organizational skills

Time management

Written & verbal communication

MS Office proficiency

Education

Associate degree in HR or related field

Experience considered with education

Tools

HRIS

Job description

Human Resources Director Assistant

Security Services Northwest, Inc. (SSNW) is your full-service security company. Founded in 1977, we offer professional and complete security services for residential, commercial, and industrial customers in Washington, Oregon, California, and Alaska.

Security Services Northwest is nationally-recognized supplement for Department of Defense anti-terrorism force protection.

From providing armed and unarmed security officers and patrol services to installing burglar alarms and camera systems, Security Services Northwest, Inc., is dedicated to providing our customers with the highest level of service. We have an exceptional, experienced team to assist you in mastering your skills, with great growth opportunity.

Work Hard, Be Kind.

Benefits

• Competitive salary
• Health Insurance
• Dental Insurance
• Vision Insurance
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Opportunity for overtime

We are a drug free workplace.

Job Summary

Reports To
HR Director

Position Summary

The Human Resources Director Assistant provides administrative and operational support to the HR Director and Human Resources Department. This position assists with employee records, recruitment coordination, onboarding, benefits administration, training programs, compliance documentation, employee communications, and special projects. The ideal candidate is organized, professional, detail-oriented, and capable of handling confidential information with discretion.

Essential Duties and Responsibilities

Administrative Support

• Provide direct administrative support to the HR Director.
• Maintain HR files, records, and confidential employee information.
• Schedule meetings, interviews, training sessions, and department events.
• Prepare correspondence, reports, presentations, and HR-related documents.
• Manage department calendars and coordinate appointments.

Recruitment & Onboarding

• Assist with job postings and applicant tracking.
• Schedule candidate interviews and communicate with applicants.
• Coordinate pre-employment screenings and background checks.
• Prepare onboarding materials and facilitate new employee orientation.
• Maintain new hire and employee personnel files.

Employee Relations & Benefits

• Respond to employee inquiries regarding HR policies and procedures.
• Assist with benefits enrollment and employee benefit communications.
• Support employee recognition and engagement programs.
• Maintain accurate records related to leave requests and personnel actions.

Compliance & Recordkeeping

• Ensure employee records are maintained in compliance with applicable laws and company policies.
• Assist with HR audits and reporting requirements.
• Track required certifications, licenses, and training records.
• Support workers' compensation and unemployment claim administration.

Training & Development

• Coordinate employee training programs and workshops.
• Maintain training records and completion reports.
• Assist with performance review administration and tracking.

Special Projects

• Participate in HR initiatives and department projects.
• Collect and analyze HR data as requested.
• Assist with policy updates, handbook revisions, and process improvements.

Qualifications

Education

• Associate degree in Human Resources, Business Administration, or related field preferred.
• Equivalent combination of education and experience may be considered.

Preferred Qualifications

• Professional certification such as SHRM-CP or PHR preferred.
• Experience with Human Resource Information Systems (HRIS).

Experience

• Minimum 2 years of administrative experience required.
• Human Resources experience preferred.
• Experience handling confidential information strongly preferred.

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Customer-service-oriented approach with employees and management.

Physical Requirements

• Ability to sit, stand, and use standard office equipment for extended periods.
• Occasionally lift and carry materials up to 25 pounds.
• Ability to move throughout office facilities as needed.