HR & Legal Coordinator - Compliance & Docs Lead

Consolidated Human Resources - CHR; Park Ridge (NJ); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical/Dental

Vision

Life Insurance

Retirement

PTO/Holidays

Professional development

Job summary

Consolidated Human Resources (CHR) in Park Ridge, NJ is seeking a detail‑driven HR/paralegal support professional to join our compliant, client‑facing team. You will draft employment documents, research federal and state issues, manage calendars, and keep matters current from intake to signature.

This role blends HR coordination with paralegal work, but does not involve practicing law; you’ll support CHR's General Counsel and HR leadership while ensuring accurate, well‑supported guidance to

Qualifications

• Bachelor’s degree, paralegal certificate, or an equivalent combination of education and relevant experience.
• Two or more years of experience in HR, legal, paralegal, or compliance support role.
• Demonstrated ability to draft clear, accurate, professional documents with minimal rework.
• Strong written and verbal communication skills, including comfort communicating with client contacts.
• Working knowledge of employment law concepts and willingness to keep learning.
• Excellent organizational and prioritization skills, with the ability to manage multiple matters and deadlines.
• Proficiency with Microsoft Office Suite and ability to learn HRIS and document management platforms quickly.
• Ability to work independently on routine matters while knowing when to elevate.
• Availability to occasionally adjust hours to meet client needs, with reasonable advance notice.

Responsibilities

• Prepare initial drafts of employment documentation, including offer letters, handbooks and policy language, job descriptions, disciplinary and separation documentation, performance improvement plans, accommodation and leave correspondence, and client facing summaries.
• Conduct research on federal, state, and local employment law questions and summarize findings in clear, usable memos for the HR and legal teams.
• Keep the HR team on schedule by managing calendars, client meetings, investigation interviews, training sessions, and compliance deadlines such as filings, notice postings, and policy renewal dates.
• Maintain matter tracking and status reporting so leadership always has a current view of open items, owners, and due dates.
• Work directly with HR professionals to gather facts, assemble background materials, and support the guidance delivered to clients.
• Maintain organized, audit ready files and keep documentation current with changing regulations across the states we serve.
• Track legislative and regulatory updates in the jurisdictions where our clients operate and flag items that require action.
• Assist with onboarding and offboarding documentation, personnel record maintenance, and I-9 and employment eligibility recordkeeping.
• Support ad hoc projects, including template builds, process documentation, internal audits, and client specific compliance initiatives.
• Handle sensitive and confidential information with consistent discretion.
• Assist HR Team in day-to-day HR administration tasks and projects.

Skills

Drafting documents

HR compliance

Communication

Organization

MS Office

Paralegal knowledge

Education

Bachelor's degree

Paralegal certificate

Tools

PrismHR

Job description

Consolidated Human Resources (CHR) in Park Ridge, NJ is seeking a detail‑driven HR/paralegal support professional to join our compliant, client‑facing team. You will draft employment documents, research federal and state issues, manage calendars, and keep matters current from intake to signature.

This role blends HR coordination with paralegal work, but does not involve practicing law; you’ll support CHR's General Counsel and HR leadership while ensuring accurate, well‑supported guidance to