HR Leave & ADA Compliance Administrator

City of Cleveland; Cleveland (OH); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Job summary

The City of Cleveland is seeking an Assistant Administrator II to provide advanced administrative support in the Employee Services division, focusing on leaves of absence and accommodation compliance under FMLA and ADA. You will coordinate schedules, prepare complex documents, and liaise with leadership, staff, and unions.

This role requires a Bachelor's degree and four years of experience, with strong MS Office skills and the ability to handle confidential information, and it reports to the

Qualifications

• Four years of full-time office administration or executive support experience in government or private sector.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Leave Communication: Educate employees and union representatives on leave types, required documentation, and notification timelines.
• FMLA Administration: Manage the end-to-end FMLA process, from initial request tracking through return-to-work paperwork review.
• System Management: Administer daily operations across core platforms and provide staff training to support ongoing HR activities.
• ADA Accommodation: Execute ADA intake procedures, facilitate the interactive accommodation process, and log compliance tracking.
• Records Management: Securely compile, track, and maintain employee leave files while preserving medical documentation confidentiality.
• Intake Process: Process incoming leave requests, evaluate eligibility parameters, and distribute official compliance notices.
• Return to Work: Maintain regular outreach with employees on leave to coordinate logistics and ease transition barriers with managers.
• Management Advisory: Guide supervisors and union stewards on policies linking collective bargaining agreements, leave statutes, and workers' compensation.
• Special Projects: Coordinate special HR and leave-related program assignments delegated by the Employee Services Manager.
• Compliance: Execute all operations with strict accuracy, objectivity, and alignment with prevailing employment regulations.
• Other Duties: Perform additional workplace support responsibilities as professionally requested.

Skills

Office systems proficiency

Communication skills

Judgment & discretion

Confidential information handling

Education

Bachelor’s Degree in Business Administration, Public Administration, or closely related field

Tools

Microsoft Office Suite

Job description

The City of Cleveland is seeking an Assistant Administrator II to provide advanced administrative support in the Employee Services division, focusing on leaves of absence and accommodation compliance under FMLA and ADA. You will coordinate schedules, prepare complex documents, and liaise with leadership, staff, and unions.

This role requires a Bachelor's degree and four years of experience, with strong MS Office skills and the ability to handle confidential information, and it reports to the