HR Generalist for HR Data and Operations

North Carolina State University; Raleigh (NC); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

And so much more!

Job summary

NC State University is seeking an HR Generalist for HR Data & Operations in Raleigh, NC. The role focuses on managing and auditing sensitive employee data across HR systems, ensuring accuracy and security while identifying process improvements to reduce redundancies.

You will support the Wilson College of Textiles and collaborate with HR teams to maintain data integrity, support onboarding, and drive efficient HR operations in a dynamic academic environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Demonstrated ability to organize, prioritize, and manage multiple HR activities and deadlines with accuracy.
• Experience applying established HR processes and procedures.

Responsibilities

• Audit and manage HR data transactions for new hires, job changes, and lifecycle events.
• Administer payroll and leave processes, review leave balances, and ensure compliance.
• Analyze HR data from multiple systems to identify trends and generate reports for leadership.

Skills

Organizational skills

Communication

HR policies

Education

Bachelor's degree

Tools

Excel/Sheets

Power BI

Smartsheet

Monday.com

Trello

Job description

Posting Information

Posting Number: PG194839EP

Internal Recruitment: No

Working Title: HR Generalist for HR Data and Operations

Anticipated Hiring Range: $60,000 - $65,000, commensurate with experience.

Work Schedule: Core Business Hours: Monday - Friday, 8:00 am - 5:00 pm; flexible schedule is available, long hours occasionally due to season events and business need .

Job Location: Raleigh, NC

Department: Wilson College of Textiles, Office of Human Resourcces

About the Department

Over the past 125 years, the Wilson College of Textiles has developed a reputation for exceptional education, innovative research and productive industry partnerships. While we take pride in that legacy, we continue to set higher standards and new goals.

That means establishing sustainability as the foundation of everything we do. It means updating the cutting edge technology used in our state-of-the-art labs and studios. It means a commitment to a welcoming and supportive culture. Put simply, it means using our textiles expertise to improve quality of life for everyone.

We produce leaders who make a difference both at home in North Carolina and across the world. Students land top jobs in manufacturing, fashion, athletics, research, medicine, academia and more. Our faculty count the CDC, DOD and NSF as regular research partners.

The Wilson College provides both the community feel of a small college and the resources of NC State University, a leading land-grant public research institution and recognized as one of the best employers in the state. Not to mention, it's located in the heart of Raleigh, North Carolina, which is consistently listed in U.S. News and World Report's best American cities to live in.

At NC State, our employee value proposition aims to create an ecosystem of meaningful work opportunities that align with Wolfpack 2030: Powering the Extraordinary, NC State's strategic plan. We strive to provide an accepting and dynamic culture, opportunities for personal growth and professional development, and programs to support your busy life. Simply put, we want you to achieve your highest potential at work.

If you're a world-class applicant with a passion for higher education and a commitment to affecting positive change locally and globally, apply to become a part of our hyper-collaborative Wolfpack where everyone belongs.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

The HR Generalist - HR Data & Operations serves as a front-line HR resource responsible for managing and auditing sensitive employee and position data within university HR systems. This role is fundamental to the integrity of college HR operations and records, ensuring the accuracy and security of personnel information while identifying opportunities to improve HR processes and reduce redundancies in workflows.

As a vital member of the Wilson College of Textiles, you will support the only college in North America solely focused on textiles. Our faculty and researchers apply "textiles thinking" to solve the world's grand challenges, from medical innovation to environmental sustainability. As the HR Generalist - HR Data & Operations, you provide the critical data integrity and operational stability that allow these world-class innovators to focus on their mission of global advancement.

HR Data Management & Onboarding

• Independently manage and evaluate HR data transactions associated with new hires, job changes, and other employee lifecycle events, ensuring transactions are accurately processed and consistent with university requirements.
• Administer payroll and leave-related HR processes, including management and tracking of family medical leave and other leave types, and review leave balances and potential overdrawn leave situations to determine appropriate next steps.
• Manage student hiring and graduate appointment processes, including evaluating eligibility and ensuring appointments are processed in accordance with applicable university requirements.
• Process summer salary appointments and related additional compensation transactions.
• Review HR data and documentation to identify discrepancies, determine appropriate next steps within established policies and procedures, and coordinate resolution with central HR or other appropriate resources when necessary.
• Maintain electronic personnel records and serve as the college's OnBase data custodian, ensuring records are maintained in accordance with applicable record retention, security, and confidentiality requirements.
• Manage I-9 and E-Verify processes, including applicable visa documentation, and identify employment eligibility or compliance issues requiring additional review or escalation to University Human Resources.

System Auditing & Compliance

• Independently review HR workflows, transactions, and compliance requirements to identify errors, inconsistencies, process gaps, and areas of risk or noncompliance, and coordinate appropriate corrective actions.
• Use HR and business systems to develop, implement, and maintain HR processes and workflow tools that improve efficiency and reduce manual work.
• Analyze recurring data, compliance, and workflow issues to determine underlying causes and recommend appropriate process or system improvements.

Reporting & Analytics

• Analyze HR data from multiple internal systems and data sources, including PeopleAdmin, PeopleSoft HR/FIN/SIS, and other institutional data sources, to identify trends, discrepancies, and operational issues and support college leadership's evaluation of student hiring trends, ratios to measure performance, salary equity across job families, and other annual reporting needs.
• Evaluate the reliability and completeness of data sources, determine appropriate methods for compiling information, and develop and produce recurring and ad-hoc reports in response to operational and management needs.
• Interpret findings and communicate relevant trends, data issues, and recommendations to HR leadership and managers to support operational decision-making.

Support, Guidance & Training

• Serve as a primary HR resource for managers and team members, providing guidance on HR data, position and employee transactions, HR systems, policies, procedures, and related administrative processes.
• Assess and resolve moderately complex HR process and system inquiries, identifying appropriate solutions, resolving issues independently, and escalating matters when appropriate.
• Coordinate HR services and processes with the HR team, college administrative units, and central university service areas, including onboarding, systems access, required training, compliance activities, and candidate interview logistics.
• Develop or deliver guidance for training and process needs on HR systems and processes, including time and leave management, performance management, and other tools that support effective HR administration.
• Participate in college committees and initiatives related to employee engagement, recognition, well-being, culture, and college-wide activities.

If you are someone who takes pride in keeping things organized, enjoys solving problems, and approaches your work with care and sound judgment, we invite you to apply. If you value being a dependable resource for others, enjoy finding ways to make processes work better, and take pride in providing accurate, responsive service, we would welcome the opportunity to have you join the Wilson College of Textiles HR team.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Education and Experience

• Bachelor's degree (or an equivalent combination of education and experience).

Other Required Qualifications

• Demonstrated ability to provide HR support to multiple managers and employees, including applying established HR processes and procedures, maintaining accurate employee information, and resolving routine HR questions and transactions.
• Working knowledge of federal and state employment requirements, including FLSA, FMLA, and recruitment and selection practices.
• Ability to organize, prioritize, and manage multiple HR activities and deadlines while maintaining accuracy and attention to detail.
• Demonstrated ability to communicate HR information clearly and professionally through written and verbal communication.
• Ability to build effective working relationships with employees, managers, and other stakeholders while handling sensitive matters with discretion.
• Demonstrated ability to research issues, resolve routine HR questions, and adapt to changing priorities while maintaining timely and accurate service.

Preferred Qualifications

• 1-2 years of human resources experience providing support to multiple managers in a professional environment.
• Proficiency with business information systems and data tools such as Excel/Sheets, Power BI, Smartsheet, Monday.com, Trello, or similar platforms.
• Familiarity with enterprise-level HRIS platforms and HR data management processes.
• Experience using reporting and data analysis tools to monitor information, identify trends, or support HR decision-making.
• Emotional intelligence and a positive, composed demeanor, with the ability to understand needs, anticipate priorities, and respond effectively to time-sensitive situations.
• Demonstrated ability to approach work with professionalism, sound judgment, and a commitment to providing responsive, service-focused support.

Required License(s) or Certification(s): n/a

Valid NC Driver's License required: No

Commercial Driver's License required: No

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.