HR Generalist-38993

Harvard Maintenance; New York (NY); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Long-term disability

401K

Job summary

Harvard Maintenance, a leading provider of janitorial and security services, seeks an experienced Human Resources Generalist in New York. You will independently manage LOA processes and support employee relations, compliance, and HR operations across the New York branch.

This role partners with HR, Operations, Risk, Benefits, Payroll, and Talent Acquisition to ensure a compliant, efficient employee lifecycle and a positive employee experience.

Qualifications

• Minimum of 3 years of progressive Human Resources Generalist experience in a fast-paced environment.
• Experience administering statutory LOA programs (FMLA, state leave programs, ADA) preferred.
• Bilingual in English/Spanish or English/Albanian required.
• Working knowledge of federal, state, and local employment laws and HR best practices.

Responsibilities

• Independently manage end-to-end statutory LOA process for a high-volume field employee population.
• Provide guidance on HR policies, procedures, and employee relations matters.
• Support employee relations initiatives, investigations, and compliance with laws and policies.
• Process and maintain employee lifecycle transactions in the HRIS.
• Coordinate onboarding, pre-employment requirements, and orientation activities.
• Audit personnel files, HRIS records, Form I-9s and E-Verify documentation for compliance.

Skills

LOA administration

Employee relations

HR compliance

Data analysis

Interpersonal skills

Education

Bachelor’s degree in Human Resources

Tools

HRIS systems

Excel

Word

Outlook

PowerPoint

Job description

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life

Primary focus will be to service the existing business, operationally and financially, while maintaining relationships with existing customers and developing new business where possible.

Reporting to the Vice President of Field Human Resources, Northeast, the Human Resources Generalist serves as a trusted partner to field leadership and employees by supporting a broad range of human resources functions, including employee relations, leave administration, compliance, HR operations, and employee lifecycle activities. This role plays a critical part in delivering responsive, high-quality HR support while ensuring compliance with federal, state, and local employment laws, company policies, and HR best practices.

A primary responsibility of this position is independently managing the statutory Leave of Absence (LOA) process for a high-volume field employee population. The Human Resources Generalist will also support employee relations matters, including workplace investigations, policy interpretation, and conflict resolution, while exercising sound judgment, professionalism, and confidentiality.

The ideal candidate is an experienced HR professional who thrives in a fast-paced environment, demonstrates exceptional organizational, analytical, and time management skills, and is committed to delivering outstanding customer service. This position partners closely with Human Resources, Operations, Risk Management, Benefits, Payroll, and Talent Acquisition to foster a positive employee experience and support organizational objectives. In addition, this role serves as part of the New York Branch office team by providing scheduled weekly office switchboard support.

• Independently manage the end-to-end statutory Leave of Absence (LOA) process for a high-volume field employee population, serving as the primary point of contact for employees, managers, Benefits, and third-party administrators while ensuring accurate case management, timely documentation, regulatory compliance, and return-to-work coordination.
• Serve as a trusted Human Resources partner by providing guidance and support to employees and managers on HR policies, procedures, and employee relations matters, exercising sound judgment and maintaining the highest level of confidentiality.
• Support employee relations initiatives by assisting with workplace concerns, conducting or participating in employee investigations, documenting findings, and partnering with HR leadership to facilitate appropriate resolutions while ensuring compliance with company policies and employment laws.
• Process and maintain employee lifecycle transactions, including new hires, transfers, promotions, status changes, and terminations, ensuring timely and accurate data entry within the Company's Human Resources Information System (HRIS).
• Partner with Talent Acquisition and hiring managers to facilitate a seamless onboarding experience by coordinating pre-employment requirements, new hire documentation, and orientation activities.
• Conduct regular audits of employee personnel files, HRIS records, Form I-9s, E-Verify documentation, and employment authorization records to ensure data integrity and compliance with company policies and applicable regulations.
• Ensure compliance with all applicable federal, state, and local employment laws, as well as company policies, by maintaining accurate records and supporting HR compliance initiatives.
• Analyze HR data, identify trends and discrepancies, recommend corrective actions, and contribute to continuous process improvements that enhance operational efficiency and employee experience.
• Prepare and process employment verifications, support employee training and orientation initiatives, and assist with other routine HR administrative functions as needed.
• Collaborate with the Human Resources team and cross-functional partners on departmental initiatives, special projects, and organizational priorities while supporting the Company's People First culture and Core Values.
• Provide scheduled weekly support for the New York office switchboard, contributing to the collaborative administrative support structure of the New York Branch office.
• Perform other duties and special projects as assigned
• Bachelor’s degree in Human Resources or a related field preferred.
• Minimum of 3 years of progressive Human Resources Generalist experience required, with demonstrated responsibility across multiple HR functions in a fast-paced environment.
• Experience administering statutory Leave of Absence (LOA) programs (FMLA, state leave programs, ADA, and related leave laws) strongly preferred.
• Experience supporting employee relations matters, including workplace investigations, policy interpretation, and conflict resolution, preferred.
• Bilingual in English/Spanish or English/Albanian required.
• Working knowledge of federal, state, and local employment laws and HR best practices.
• Proven ability to manage a high-volume workload with exceptional organizational skills, attention to detail, sound judgment, and the ability to prioritize multiple deadlines.
• Strong analytical, problem-solving, and interpersonal skills, with the ability to maintain confidentiality and build effective working relationships across all levels of the organization.
• Intermediate to advanced proficiency in Microsoft Excel required, including experience with pivot tables, formulas, charts, sorting/filtering, and data analysis.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and HRIS systems required.
• Self-motivated, dependable, and committed to providing a high level of employee service while working both independently and collaboratively within a team environment.

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance. Learn more about our company and culture, be part of something extraordinary.

www.harvardmaint.com

Salary $75000-$80000 BOE

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V

USD $80,000.00/Yr.