HR Generalist

Deutsche-Bahn; Indianapolis (IN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Educational loan assistance

Professional development

Training and certifications

Competitive salary

Job summary

DB Services is seeking an experienced HR Recruiter to lead the full recruiting lifecycle, manage Zoho Recruit, and collaborate with leadership on HR policy and compliance. You will drive talent strategies, build external partnerships, and implement AI-augmented processes to enhance efficiency.

The role demands strong communication, leadership, and multi-state payroll exposure, with a focus on maintaining regulatory compliance and fostering a positive work environment.

Qualifications

• Bachelor’s degree in human resources, business, or another related field.
• 3+ years related work experience.
• Excellent verbal and written communications skills.
• Leadership, coaching, and conflict resolution skills.
• Strong empathy and interpersonal skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Detail-oriented with excellent organizational skills.
• Ability to operate in a fast-paced technical environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Requires the ability to think broadly, establish credibility, and collaborate effectively with key stakeholders in a fast-paced, ambiguous environment.
• Requires learning agility, discipline, flexibility, self-start, self-direction, forward-thinking, problem-solving, and the ability to effectively manage multiple competing priorities.
• Hands-on experience with payroll platforms (ADP preferred)
• Experience with an Applicant Tracking System (Zoho Recruit preferred)
• Demonstrated ability to partner with and advise senior or executive leadership on HR policy and legal matters
• Comfort using AI tools to automate and streamline HR tasks
• Experience managing multi-state employer registrations, tax accounts, and employment law compliance across multiple jurisdictions
• Process company-wide payroll using ADP, including time tracking, garnishments, tax filings, and year-end W-2 reporting

Responsibilities

• Recruiting to fill roles with the full lifecycle: sourcing, screening, scheduling, offers, onboarding.
• Administer Zoho Recruit and manage candidate pipeline.
• Collaborate with management to define required skills for openings.
• Advise leadership on HR policy, legal compliance, and risk mitigation.
• Maintain job descriptions across the organization.
• Develop external partnerships with educational institutions and industry groups.
• Leverage AI tools to improve HR workflows, including drafting job descriptions.
• Policy development and documentation.
• Regulatory compliance and reporting.
• Employee recognition programs.
• Knowledge of state and federal employment laws; implement policies.
• Foster a positive working environment.
• Manage multi-state employer registrations and tax accounts.
• Handle employee relations: performance, discipline, investigations, terminations.
• Design and execute engagement initiatives and retention programs.
• This list is not all-inclusive and may be expanded as needed.

Skills

Leadership

Communication

Time management

Detail-oriented

Strategic thinking

Payroll software

HR analytics

Education

Bachelor’s degree in HR or related field

Tools

ADP payroll

Zoho Recruit

Job description

Indianapolis, United States

DB Services is a certified Claris FileMaker, Salesforce, and AWS partner dedicated to making your business more efficient and effective through digital transformation while offering superior service and exceptional expertise. Since 2003, we have worked with hundreds of clients large and small to develop efficient custom apps that bridge the gap between existing technologies, eliminate tedious time-wasting tasks, and allow access to important information – anytime, anywhere.

The development process starts with a full workflow analysis, continues seamlessly through rigorous project management, and finishes with a clean, easy-to-use database solution customized to your business demands.

Our experience includes a broad range of industries and solutions, though we really enjoy anything that involves custom apps. Some examples include goliath-sized advanced sales order systems, automating and integrating FileMaker and Salesforce with the web, and providing mobile apps on iOS.

Services

• Custom FileMaker Development
• FileMaker Support for Existing Systems
• FileMaker Training, including 1-on-1 Coaching
• FileMaker Dedicated and Shared Hosting
• FileMaker Licensing
• Salesforce Consulting and Development
• Salesforce Support
• Web App Development

Your custom application is your business. Making it work better is ours.

Mission: We make organizations more efficient and effective through digital transformation while offering superior service and exceptional expertise.

Job Description

Do you thrive in a small fast-paced team environment and get job satisfaction from making a difference? Are you skilled at building internal and external relationships while at the same time managing priorities and achieving results? Are you organized and detailed in your approach to accomplishing established objectives?

We are looking for a person who is motivated, energetic, and interested in building our talent base and overall employee culture. You will support our team across both of our brands, DB Services and Mission in Motion, as we continue our exciting growth. Are you the person to drive employee excellence? If so, we want to hear from you!

Recruiting to fill roles with the right talent by performing the full recruiting lifecycle, including sourcing, screening, interview scheduling and coordination, offers, pre-boarding, and onboarding activity

Administer and maintain the Applicant Tracking System (Zoho Recruit), including job postings, candidate pipeline management, and recruitment reporting

Collaborate with management to understand skills and competencies required for job openings

Consult with executive leadership on HR policy development, employment law compliance, and organizational risk mitigation strategies

Manage organization-wide job description administration, including routine maintenance, necessary updates, and new position documentation

Develop and manage external partnerships in support of talent acquisition, such as educational institutions and industry groups

Leverage AI tools (Claude preferred) to improve HR workflow efficiency, including drafting job descriptions, policy documents, and candidate communications

Policy development and documentation

Regulatory compliance and reporting

Employee recognition programs

Maintain up-to-date knowledge on all applicable state and federal laws; recommend and implements policies and processes accordingly

Nurture a positive working environment

Manage multi-state employer registrations and filings, including state tax accounts, unemployment insurance, new hire reporting, and compliance with varying state employment laws

Manage employee relations matters including performance counseling, disciplinary actions, investigations, and terminations, ensuring consistency and legal compliance

Design and execute employee engagement initiatives including company retreat, surveys, recognition programs, team-building activities, and feedback loops that strengthen culture and retention

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Requirements

Bachelor’s degree in human resources, business, or another related field

3+ years related work experience

Excellent verbal and written communications skills

Leadership, coaching, and conflict resolution skills

Strong empathy and interpersonal skills

Excellent time management skills with a proven ability to meet deadlines

Detail-oriented with excellent organizational skills

Ability to operate in a fast-paced technical environment

Ability to act with integrity, professionalism, and confidentiality

Requires the ability to think broadly, establish credibility, and collaborate effectively with key stakeholders in a fast-paced, ambiguous environment

Requires learning agility, discipline, flexibility, self-start, self-direction, forward-thinking, problem-solving, and the ability to effectively manage multiple competing priorities

Hands-on experience with payroll platforms (ADP preferred)

Experience with an Applicant Tracking System (Zoho Recruit preferred)

Demonstrated ability to partner with and advise senior or executive leadership on HR policy and legal matters

Comfort using AI tools to automate and streamline HR tasks

Experience managing multi-state employer registrations, tax accounts, and employment law compliance across multiple jurisdictions

Process company-wide payroll using ADP, including time tracking, garnishments, tax filings, and year-end W-2 reporting

Experience handling employee relations matters, including investigations, disciplinary processes, and conflict resolution across all levels of the organization

Bonus Points

• 2+ years technical recruiting experience
• Familiarity with EOS methodology
• Tech savvy
• SHRM-CP and/or PHR Certification
• Experience using AI tools (Claude preferred) for HR workflow automation, document drafting, or process improvement
• High-energy collaborative atmosphere
• Encouraging and supportive work environment
• Opportunity to work with new technologies
• Opportunity for professional development and growth
• Training, mentoring, and opportunity to obtain professional certifications
• Educational Loan Assistance
• Competitive salary, STD/LTD, health plan, 401K with company match, company contribution to Health Savings Account