HR Front Office Coordinator: Recruitment & Onboarding

UNC Health; Kinston (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

UNC Health in North Carolina is seeking a front-office HR Coordinator to serve as the first contact for staff, applicants, and visitors. The role supports recruitment, onboarding, employee relations, benefits, and HRIS updates while ensuring smooth day-to-day operations in the HR Office.

You will handle data collection, I-9 and E-Verify tasks, new hire paperwork, orientation, and leave administration, plus file maintenance and confidential information handling in a busy hospital environment.

Qualifications

• High School Graduate or equivalent.
• 6 months HR experience preferred.
• Proficient typing and computer skills; Microsoft Word/Excel.
• Experience in a Windows environment is required.
• Maintain confidentiality of sensitive information.

Responsibilities

• Recruitment and Onboarding
• Support applicant communications and candidate flow in ATS
• Process and screen new applicants
• Coordinate new employee data collection and verification of required documentation
• Pre-employment screening (background, references)
• Prepare new employee files
• Prepare orientation packets and materials
• Support orientation logistics and materials
• Enter new hires in OHM (Employee Health)
• New Hire reporting
• I-9 processing and visa documentation verification
• E-Verify
• Front Office HR administration and reception
• Manage HR inbox, phone line, and reception area activities
• Maintain personnel files (electronic and physical)
• Mail sending/receiving
• Customer service and office support
• Complete monthly birthday cards and communications
• Manage employment verification requests
• Promote professional image of hospital and HR
• Schedule employee meetings and follow-ups
• Maintain confidentiality
• Support events and DEI activities
• Maintain PESP files
• Assist with employee transactions (new hires, terminations)
• Badging & Parking system administration
• Leave Administration
• Assist Open Enrollment
• Supply ordering and office organization

Skills

Customer service

Reception

HR administration

Data entry

Microsoft Office

Education

High School diploma or equivalent

Tools

Windows OS

HRIS

Job description

UNC Health in North Carolina is seeking a front-office HR Coordinator to serve as the first contact for staff, applicants, and visitors. The role supports recruitment, onboarding, employee relations, benefits, and HRIS updates while ensuring smooth day-to-day operations in the HR Office.

You will handle data collection, I-9 and E-Verify tasks, new hire paperwork, orientation, and leave administration, plus file maintenance and confidential information handling in a busy hospital environment.