HR Front Desk & Onboarding Specialist

TJ Regional Health; Glasgow (AL); On-site; USD 38,000 - 46,000; Full time

Job summary

TJ Regional Health is seeking an HR Assistant to provide administrative and operational support to the Human Resources department. The role covers front desk duties, onboarding support, HRIS data entry, and maintenance of employee records.

You will collaborate across HR functions to ensure timely, accurate, and professional service, while managing multiple priorities in a healthcare setting. Strong customer service and discretion are essential.

Qualifications

• High school diploma or equivalent is required.
• Associate's or bachelor's degree in Human Resources, Business Administration, or related field preferred.
• One year of administrative, office, customer service, HR, or related experience preferred.
• Experience with HR information systems, electronic records, or other business systems preferred.

Responsibilities

• Serve as the primary front desk representative for Human Resources, greeting and assisting employees, applicants, and visitors.
• Answer incoming HR telephone calls, respond to routine inquiries, take messages, and route questions to the appropriate HR team member.
• Monitor and assist with the HR shared inbox and route requests to the appropriate team member.
• Receive, sort, and distribute departmental mail and correspondence.
• Provide administrative support for all new employee orientation activities, including scheduling, preparation of materials and follow-up activities.
• Support onboarding activities and ensure required new-hire information and documentation are collected and processed.
• Enter and maintain employee and new-hire information in the Human Resources Information System (HRIS), ensuring timely and accurate data entry.
• Scan, upload, and maintain employee documents and records within appropriate HR systems and electronic files.
• Assist with employment verifications, reference requests, background checks, licensure verification, and other routine employment documentation as needed.
• Print and coordinate employee identification badges and other new-hire materials.
• Provide administrative and logistical support for HR-sponsored events and initiatives, including scheduling rooms, preparing materials, coordinating supplies, communicating with participants, and assisting with event setup and execution.
• Assist with employee recognition activities, retirement celebrations, workforce events, career fairs, and other HR-sponsored programs as assigned.
• Provide administrative and transactional support to HR Operations, Talent Acquisition, Workforce Development, and other HR functions as needed.
• Maintain HR forms, documents, employee resources, and departmental materials.
• Assist with routine reports, data entry, audits, and special projects.
• Identify opportunities to improve administrative processes and employee service.
• Perform other duties and special projects as assigned.

Skills

Customer service

Interpersonal skills

Professional communication

Organizational skills

Multitasking

Discretion and confidentiality

Computer proficiency

Education

High school diploma or equivalent

Associate's or bachelor's degree in HR/Business Administration or related field preferred

Tools

HRIS

Job description

TJ Regional Health is seeking an HR Assistant to provide administrative and operational support to the Human Resources department. The role covers front desk duties, onboarding support, HRIS data entry, and maintenance of employee records.

You will collaborate across HR functions to ensure timely, accurate, and professional service, while managing multiple priorities in a healthcare setting. Strong customer service and discretion are essential.