HR File Clerk — Detail‑Driven Records Admin

Talentify; Huntsville (AL); On-site; USD 28,000 - 36,000; Full time

Job summary

Talentify in Huntsville, AL is seeking an HR File Clerk to maintain accurate, confidential employee records and support HR operations. You will file, scan, update, retrieve documents, and assist with onboarding paperwork while ensuring policy compliance.

The ideal candidate is detail-oriented with strong organizational skills, proficient in Microsoft Office, and capable of handling confidential information with discretion. Prior clerical or records-management experience is preferred.

Qualifications

• High school diploma or GED required.
• Associate degree preferred in related field.
• Experience in a Human Resources environment is an asset.
• Clerical or records-management experience preferred.

Responsibilities

• Maintain and organize employee personnel files, both paper and electronic.
• File, scan, copy, and archive HR documents accurately and promptly.
• Retrieve employee records upon authorized request.
• Ensure personnel files are complete and compliant with company policies.
• Update employee records with new hire, transfer, promotion, and termination documentation.
• Assist with document retention and records management procedures.
• Maintain confidentiality of sensitive employee information.
• Support HR staff with administrative tasks such as data entry, document preparation, and correspondence.
• Assist with onboarding paperwork and employment documentation.
• Prepare files for audits and compliance reviews.
• Monitor filing systems for accuracy and completeness.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Discretion with confidential info

MS Office proficiency

HR databases familiarity

Written and verbal communication

Time management

Independent and teamwork

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

HR information systems

Job description

Talentify in Huntsville, AL is seeking an HR File Clerk to maintain accurate, confidential employee records and support HR operations. You will file, scan, update, retrieve documents, and assist with onboarding paperwork while ensuring policy compliance.

The ideal candidate is detail-oriented with strong organizational skills, proficient in Microsoft Office, and capable of handling confidential information with discretion. Prior clerical or records-management experience is preferred.