HR & Facility Specialist

Vandapower-2; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Vandapower seeks an HR & Facility Specialist to join our Austin, Texas office as the on-site people expert. You will lead recruitment, onboarding, payroll coordination and HR projects while supporting office facilities and culture in a growing multi-country team.

You bring at least 3 years of HR generalist experience, strong knowledge of US and Texas employment law, and fluency in English and Spanish. This role is full-time and on-site in Austin, TX.

Qualifications

• 3+ years of experience in a generalist HR role.
• Experience with recruitment and onboarding processes.
• Hands-on payroll and benefits administration experience in the US.

Responsibilities

• Manage full recruitment cycle including job profiles, postings, sourcing and screening.
• Oversee onboarding processes: first-day prep, introductions, training and check-ins.
• Prepare offers, pre-employment checks and new hire documents; manage payroll coordination with provider.
• Drive HR projects and coordinate Austin office operations, events and facilities.

Skills

Recruitment

Onboarding

Payroll

HR Compliance

English

Spanish

Tools

BambooHR

Job description

ABOUT THE ROLE

We are looking for an HR & Facility Specialist to join our Austin, Texas office. As our people expert on site, you are the first point of contact for employees and managers in the US, and you work closely with the Global HR & Accounts Manager who’s located at the HQ in Belgium.

Your main focus is on recruitment, hiring and onboarding: finding the right people, guiding them through a smooth hiring process and making sure they get off to a strong start. You also follow up on employees throughout their journey with us, run payroll accurately and on time, and drive HR projects that help our growing organization work better.

This is a full-time, on-site role for an experienced HR generalist who enjoys variety and likes to be close to the people they support.

YOUR RESPONSIBILITIES

Recruitment, hiring & onboarding

• Manage the full recruitment cycle: align on job profiles with hiring managers, write and post vacancies, source and screen candidates.
• Plan and coordinate interviews, gather feedback and keep candidates informed at every step.
• Prepare offers and employment documents, and handle pre-employment checks and new hire paperwork (e.g. I-9, W-4).
• Own the onboarding process: first-day preparation, introductions, training plans and check-ins during the first months.

Employee follow-up

• Be the go-to person for employees and managers on HR questions, policies and procedures.
• Follow up on employees throughout their journey: probation reviews, performance and development conversations, contract changes and exits.
• Keep employee files and HR systems complete, accurate and confidential.
• Support managers in handling sensitive situations with care and in line with US and Texas employment law.

Payroll & administration

• Prepare and process payroll in close cooperation with our payroll provider, ensuring accuracy and timeliness.
• Administer time off, benefits enrollment and changes, keeping everything compliant with federal and state requirements.

HR projects & facility

• Drive and support HR projects, such as improving processes, policies, employee engagement and HR tools.
• Coordinate the day-to-day running of the Austin office: workplace, suppliers and health & safety.
• Organize team events and help build a positive, inclusive workplace culture.

ABOUT YOU

You are an experienced, people-oriented HR professional who combines a structured way of working with a warm, hands-on approach.

You have:

• At least 3 years of experience in a generalist HR role.
• Proven experience with recruitment and onboarding, from job posting to the first months on the job.
• Hands-on experience with US payroll and benefits administration.
• Good knowledge of US and Texas employment law and HR compliance.
• Experience with HR information systems; familiarity with BambooHR is a plus.
• Strong organizational and communication skills, and a high level of discretion.
• Fluent in both English & Spanish, both written and spoken.
• The ability to juggle multiple priorities and work closely with colleagues in different countries.
• A proactive attitude and a strong sense of ownership.

WHAT WE OFFER

• A full-time role at our Austin, Texas office, within an international & growing company.
• A varied position combining recruitment, people follow-up, payroll, projects and office management.
• An international working environment with colleagues across multiple countries.
• Real room to grow: an organization scaling across three countries, with close follow-up and mutual feedback.
• Regular team events in a close-knit, inclusive and international team.

WHO WE ARE

Vandapower is a fast-growing market leader in distributing components for electric vehicles, industrial batteries and other markets, serving SMEs and multinationals worldwide from Belgium, the UK (Havant) and the US (Texas).

At Vandapower, we believe in Straight Talk, Respect, Reliability and Drive to Excellence. Collaboration across our three countries is part of everyday work, and if you're looking for a role where you can combine your HR expertise, organizational talent and people focus, we'd love to hear from you.