HR Executive Assistant

Rabobank; Chesterfield (MO); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Rabobank seeks an HR Executive Assistant to support the Chief Human Resources Officer in performing various high-level administrative duties vital for the HR function's effectiveness. This role requires excellent organizational skills and discretion, with responsibilities including managing executive communications, coordinating travel, and ensuring project efficiency, all within a collaborative and inclusive workplace.

Benefits

401(k) matching

Health, Dental, and Vision plan coverage

Generous paid time off program

Flexible hybrid working model

Qualifications

• Minimum of 2 years providing administrative support at the executive level.
• Strong Microsoft Office experience, primarily in Outlook.
• Moderate experience in PowerPoint and Excel.

Responsibilities

• Manage high-level contacts and exposure to sensitive information.
• Prepare reports, manuals, agendas, and correspondence.
• Assist in arranging company events and meetings.

Skills

Confidentiality

Communication

Analytical skills

Organizational skills

Proactive mindset

Education

Bachelor’s degree in Business Administration, Finance, or Communications

Tools

Microsoft Office

Job description

Join to apply for the HR Executive Assistant role at Rabobank

Join to apply for the HR Executive Assistant role at Rabobank

As the Executive Assistant to the Chief Human Resources Officer, this individual performs a variety of complex and confidential administrative duties necessary for the Human Resources function to run effectively and efficiently. This individual will interact with the North America Executive Team and other senior leaders on a daily basis on behalf of the function and CHRO. This position also plays an active role in the departmental projects and processes and provides analytical and specialized administrative support of strategic planning and general department efficiency.

Our Shared Future

“This role requires a proactive mindset and significant discretion to support the overall effectiveness of the HR function. At Rabobank, we celebrate our collaborative culture and value the diversity in thought and experience of our coworkers.” –CHRO, North America

You and Your Job:

As an Executive Assistant, you will be successful by being proactive in your work and maintaining a growth mindset as someone always looking to grow and improve performance and impact. Leading with confidentiality and discretion will be of the utmost importance given the sensitive nature of this work.

Job Responsibilities:

• Performs diverse administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of confidentiality, tact, diplomacy, and discretion.
• Manage all travel (domestic & international) needs and expenses for executive. May assist broader team.
• Monitor and prioritize executives’ email; respond and handle tasks when appropriate.
• Identify process improvements, minimize administrative tasks completed by team members and ensure day-to-day activities run smoothly.
• Anticipate needs and prepare preliminary work on various projects. May need to follow up with executive’s subordinates to ensure completion of work as requested.
• Assemble and analyze information, prepares reports, manuals, agendas, correspondence and memoranda. Correct, edit, rephrase, and provide punctuation as necessary to ensure that the final copy conveys the intended meaning and is correct in detail.
• Process purchase orders and invoices on behalf of the department
• Establish, maintain, and revise procedures & policies for direct job responsibilities.
• Assist in arrangement of company events, departmental meetings, conferences, and trainings on and off site.
  
  

Your Promise to Us:

To be considered for the Executive Assistant role, you must have:

• Minimum of 2 years of work experience providing administrative support at the executive level
• Strong Microsoft Office experience specifically in Outlook
• Moderate expertise in PowerPoint and Excel
• Bachelor’s degree in Business Administration, Finance, Communications or related field or equivalent experience
• Legally authorized to work in the United States on a full-time basis. Rabobank is unable to sponsor or take over sponsorship of an employment visa for this position.
  
  

Our Commitment to you – cultivating your way beyond pay:

Rabobank welcomes employees and applicants from all backgrounds and is committed to fostering an inclusive environment that leverages the diverse strengths of our workforce. This enables us to exceed the expectations of our clients and customers while ensuring a healthy and safe environment for our staff.

We believe your well-being extends far beyond just a paycheck and should encompass your health, happiness, and satisfaction. To meet these needs, Rabobank offers a flexible hybrid working model and continually evaluates and enhances our benefit offerings to ensure they are comprehensive, competitive, and provide you with the options and flexibility you need.

Our employee benefits are focused on four main components:

• Physical Well-Being includes our commitment to your Health and Wellness. Medical, Dental and Vision plan coverages are effective on your date of hire. Rabo offers multiple plan options and a full network of providers to best meet your needs.
• Financial Well-Being provides for your Retirement + Savings + Security. We love seeing your retirement plan balance grow just as much as you do! That’s why you can start participating in the 401(k) plan on your date of hire. Plus we match 50% of the first 6% you contribute to your 401(k) plan for US Employees. Rabo also contributes an additional 3% of your eligible pay in Safe Harbor contribution and up to 3% in annual Discretionary Profit Sharing contributions.
• Emotional Well-Being ensures your Work + Life balance. We offer a generous paid time off program to full time employees: up to 20 days of vacation time, 5 days of additional time off plus 7 sick days and 11 US holidays annually (based on hire date during the calendar year). In addition, Growing a Better World Together requires wanting the best for our employees and their families and our communities. To do that, we offer both the time and financial support to give back to the community through our Dollars for Doers, Helping Hands and Gift Matching programs. (All paid time off is subject to company accrual and carryover policies.)
• Workforce Well-Being supports a hybrid working model that offers the flexibility to split your time between home and the office—typically 2–3 days remote and the remaining days onsite—promoting both productivity and personal well-being.
  
  

Our Organization:

Rabobank Group is a global financial services leader providing wholesale and retail banking, leasing, and real estate services in more than 37 countries worldwide. Founded over a century ago, Rabobank today is one of the world’s largest banks with over $678 billion in assets.

In North America, Rabobank is a premier corporate and investment bank to the food, agribusiness, commodities and energy industries in the United States, Mexico, and Canada. Rabo AgriFinance, a subsidiary of Rabobank, is a leading financial services provider for farmers, ranchers and agribusinesses in the United States and Canada. Together, we provide sector expertise, strategic counsel and tailored financial solutions to clients across the entire value chain. Visit www.RabobankNA.com

Salary Expectations:

Target Hiring Range: $60,000 - $90,000

This position is subject to the terms of Rabobank’s compensation plans and policies. It is anticipated that the position will pay within the target hiring range. The range is reflective of the desired primary physical work location and may be adjusted outside of the projected range based on geographical differentiation if the actual work location of the hired candidate differs from the desired primary location, or for other lawful reasons. Further, all full-time regular positions include all other benefits provided to Rabobank employees, including healthcare benefits, 401k matching, vacation, sick leave, parental leave, possible discretionary bonuses and all other benefits that are all governed by and subject to ERISA plan documents and eligibility.

Rabo provides equal opportunity in employment to all employees and applicants and does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, alienage or citizenship status, age, sex, sexual orientation, gender identity gender expression, marital status, genetic information, medical condition, physical or mental disability, pregnancy, childbirth or related medical condition, military service or veteran status, victims of domestic violence, or any other basis protected by applicable law. Rabo also prohibits harassment of any individuals on any of the bases listed above.

At Rabobank, we strive to grow a better world together. In order to achieve that, we have to have the right people in the right jobs. Are you ready to join our team?

This job posting has no fixed application deadline. We will accept resumes until a qualified applicant pool is identified.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Banking

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