HR & EHS Executive Coordinator (Hybrid)

Fives Landis Ltd; Louisville, Northern (KY, KY); On-site; USD 90,000 - 120,000; Full time

Job summary

Fives Intralogistics Corp. in Kentucky is seeking an HR & EHS Business Lead to serve as a trusted extension of the VP of HR & EHS, coordinating across HR and EHS functions.

The role emphasizes executive support, strategy alignment, and governance, while maintaining confidentiality and integrity at the highest level. The successful candidate will manage calendars, prepare materials, track progress, and drive efficiency in a challenging environment, with exposure to sensitive information and

Qualifications

• Advanced proficiency with Microsoft Outlook, Excel, PowerPoint, Teams, and other related applications.
• Strong coordination and organizational management skills.
• Exceptional written and verbal communication skills.
• Demonstrated ability to manage confidential information and exercise sound judgment.
• Ability to prioritize multiple assignments in a demanding environment while maintaining a high degree of accuracy.

Responsibilities

• Serve as the primary support resource to the Vice President of HR & EHS.
• Manage executive calendars, scheduling priorities, travel arrangements, and expense reporting.
• Coordinate leadership meetings, strategy sessions, departmental reviews, and team offsites.
• Prepare presentations, executive briefings, reports, and meeting materials.
• Maintain executive action-item tracking and ensure timely follow-through on commitments.
• Anticipate leadership needs and proactively identify opportunities to improve effectiveness and efficiency.
• Coordinate recurring leadership meetings, strategic planning sessions, compliance reviews, budget reviews, and team planning activities.
• Develop agendas and ensure supporting materials are prepared and distributed in advance.
• Track decisions, commitments, and deliverables resulting from leadership meetings.
• Monitor deadlines, milestones, and departmental priorities.
• Escalate risks, delays, or barriers impacting team execution.
• Coordinate and maintain visibility of strategic HR and EHS initiatives.
• Maintain audit, compliance, certification, and reporting calendars.
• Coordinate activities for regulatory, Group, and internal audits.
• Track corrective actions, audit findings, and follow-up activities.
• Monitor compliance obligations and escalation overdue items or emerging concerns.
• Support departmental budget administration, expense tracking, and financial reporting.
• Coordinate invoices, purchase requests, vendor documentation, and contract records.
• Assist with annual planning and budget preparation activities.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Coordination

Communication skills

Discretion

Prioritization

Education

Bachelor’s degree in business administration, Human Resources, Communications, Organizational Leadership, or related field

Job description

Fives Intralogistics Corp. in Kentucky is seeking an HR & EHS Business Lead to serve as a trusted extension of the VP of HR & EHS, coordinating across HR and EHS functions.

The role emphasizes executive support, strategy alignment, and governance, while maintaining confidentiality and integrity at the highest level. The successful candidate will manage calendars, prepare materials, track progress, and drive efficiency in a challenging environment, with exposure to sensitive information and