HR Documentation & Compliance Coordinator

Norwegian Cruise Line Holdings Ltd.; Piney Point (MD); On-site; USD 32,000 - 48,000; Full time

Job summary

Norwegian Cruise Line Holdings Ltd. is seeking an Administrative Assistant/HR Admin to support the pre-deployment Training Center in Piney Point, MD. You will handle MMC/MC applications, NAVITA enrollment, and U.S. Coast Guard documentation, while maintaining sensitive trainee data with strict confidentiality.

The role requires strong organizational and communication skills, proficiency in Excel/Outlook/Word, and a 5-day work week, Monday through Friday at a single-site location.

Qualifications

• Must be able to efficiently organize and manage Coast Guard documentation for trainees for a single-site training location.
• Must be able to maintain personnel files accurately and efficiently for 100-200+ trainees per month.
• Liaise with Manager HR & Training NCLA on MAPS oversight to ensure accuracy of records.

Responsibilities

• Reviews and corrects Merchant Mariner Credential (MMC) and Medical Certificate (MC) information from trainees.
• Guide trainees through NAVITA enrollment and application submissions.
• Upload required U.S. Coast Guard documents to NAVITA for trainees in training or completed training.
• Maintain confidentiality of Coast Guard documents per security policies.
• Maintain MAPS as the system of record and ensure updates per policy.
• Ensure Coast Guard document info in MAPS is accurate for downstream download to Fidelio.
• Act as liaison between Training Center and Miami Office.
• Receive NMC deliveries and return credentials for inactive trainees.
• Process and distribute Coast Guard documents.
• Create and share Excel tracking spreadsheets weekly.
• Assist management with follow-up on document issues and trainee inquiries.

Skills

Organizational skills

Communication skills

Discretion/Confidentiality

Self-starter

Education

High School Diploma

Tools

Microsoft Excel

Outlook

Word

MAPS

Job description

Norwegian Cruise Line Holdings Ltd. is seeking an Administrative Assistant/HR Admin to support the pre-deployment Training Center in Piney Point, MD. You will handle MMC/MC applications, NAVITA enrollment, and U.S. Coast Guard documentation, while maintaining sensitive trainee data with strict confidentiality.

The role requires strong organizational and communication skills, proficiency in Excel/Outlook/Word, and a 5-day work week, Monday through Friday at a single-site location.