HR Coordinator/Receptionist

NewCold; Lebanon (IN); On-site; USD 40,000 - 50,000; Full time

Job summary

A growing food supply chain company in Lebanon, Indiana, seeks a dedicated HR Coordinator/Receptionist to maintain job postings, schedule interviews, and support new hires. This role demands a high school diploma with at least 2 years of HR experience and proficiency in Microsoft Office, especially Excel. The ideal candidate is self-motivated and possesses strong organizational skills to handle multiple priorities while maintaining confidentiality. Join us to ensure a compliant and efficient workplace!

Qualifications

• Minimum of 2 years of HR administrative experience.
• Experience with payroll processing and timekeeping is a plus.
• Demonstrates a high level of integrity and discretion.

Responsibilities

• Maintain job postings and coordinate interview scheduling.
• Support New Hire Orientation and onboarding activities.
• Manage incoming mail and greet visitors.

Skills

Intermediate proficiency in Microsoft Office Suite

Strong organizational skills

Attention to detail

Self-motivated

Ability to handle confidential information

Education

High School Diploma or equivalent

Tools

HRIS systems

Job description

Build the future of food
At NewCold, we're shaping the future of the food supply chain. Our warehouses and transport network connect the world's major food manufacturers with retailers and food service providers.

Join a collaborative team of doers, innovators, and engineers who are dedicated to making a real impact. Together with advanced robotics and cutting‑edge technology, we're not just keeping up with the times -we're pioneering smarter, more sustainable operations to keep the world's food fresh and safe.

To support our rapid growth, we're constantly looking for talented people to join our team. Want to be a part of a dynamic, forward‑thinking environment? Join us!

Your role as a HR Coordinator/Receptionist

Key responsibilities:

As an HR Office Administrator, you are responsible for delivering a high level of customer service while consistently adhering to company policies and established standards. In this role, you play a key part in ensuring compliance with expectations and maintaining operational consistency. You are also responsible for supporting and upholding the NewCold Safety Program, helping to promote a safe and compliant work environment for all employees.

What You Will Be Doing:

• Maintain job postings, screen applicants, and coordinate interview scheduling
• Schedule and track pre‑hire screenings for candidates
• Manage the applicant‑to‑hire process within HRIS systems
• Support New Hire Orientation and onboarding activities
• Serve as a resource for employees by addressing HR‑related questions and concerns
• Coordinate and organize employee activities and events
• Partner with HR to support employee engagement initiatives
• Maintain accurate employee files and ensure compliance with documentation requirements
• Update and manage internal communication boards
• Oversee general office operations and administrative functions
• Manage incoming mail and distribute accordingly
• Answer and direct incoming phone calls and messages
• Log incoming packages and coordinate outgoing shipments
• Greet and direct visitors and vendors in a professional manner
• Maintain inventory and order office, janitorial, and breakroom supplies
• Partner with corporate cardholders to complete expense reports
• Provide administrative support to Safety and Operations leadership
• Perform other duties as assigned

What You Will Bring to the Table:

• High School Diploma or equivalent
• Intermediate proficiency in Microsoft Office Suite, with a strong emphasis on Excel
• Minimum of 2 years of HR administrative experience
• Experience with payroll processing, timekeeping, and AP/AR is a plus
• Strong organizational skills with a high level of attention to detail
• Self‑motivated with the ability to manage multiple priorities
• Demonstrates a high level of integrity and discretion, with the ability to handle confidential information responsibly

Who we are looking for:
We are seeking motivated and forward‑thinking individuals who thrive in collaborative and fast‑moving environments. Our ideal candidate has:

Ready to make an impact?
Our goal is to keep the world's food fresh and safe with our proprietary technologies and innovative solutions. Join our team and help build a more efficient, innovative, and sustainable food supply chain. Your next career chapter starts at NewCold.

Whether you're a seasoned expert or just starting your career, NewCold provides the opportunities and challenges that allow you to grow and excel. Ready to turn your curiosity into impact?

Explore careers at NewCold
Visit our website to learn more and apply.

Can we welcome you on board as our new HR Coordinator/Receptionist and help continue our successful growth?

NewCold provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, medical condition (including cancer and genetic characteristics), or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

NewCold expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is absolutely not tolerated.