HR Coordinator (People Team Coordinator)

Missouri Quilt Co.; Hamilton (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO

401(k) with company match

Employee discounts

Job summary

Missouri Quilt Co. in Hamilton, MO, is seeking a detail-oriented People Team Coordinator to join our HR/People function.

You will be the welcoming first contact for employee questions and provide essential administrative support across MSQC, WEBS, and LoveCrafts brands. The role emphasizes data accuracy, confidentiality, onboarding/offboarding, timecard and payroll inputs, benefits, leave coordination, and reporting.

Qualifications

• 1–3 years of administrative experience supporting a People/HR team.
• High School Diploma or GED required.
• Familiar with ADP and HRIS systems preferred.

Responsibilities

• Provide frontline employee support for inquiries on timecards, policies, and questions.
• Maintain accurate employee records in ADP/HRIS and support audits.
• Coordinate onboarding, equipment setup, and offboarding activities.
• Assist with benefits enrollment, leave tracking, and payroll inputs.
• Support background checks, offer letters, and handbook distribution.
• Prepare routine reports for team leaders and assist with presentations.

Skills

Meticulous

Professional & Confidential

Warm & Approachable

Tech-Savvy

Education

High School Diploma or GED

Tools

Google Workspace

Microsoft Office

ADP

HRIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Full Time Clerical Hamilton, MO, US

Location: Hamilton, MO (On-site)

Position Type: Full-Time, Non-Exempt

Department: HR/People Team

Who We Are

MSQC is a retailer founded in 2008 and the world’s largest provider of pre-cut quilting fabric. We’re part of a craft-first enterprise that also includes LoveCrafts—a global online marketplace for makers—and WEBS, a premier U.S. yarn retailer serving knitters, crocheters, weavers, and spinners. Together, we support a worldwide community of makers with quality supplies, inspiration, and joyful service, strengthened by our deep expertise in bringing high-quality fabrics to market.

Guided by progressive and pragmatic people practices, we are continuing to evolve our HR/People function, building on strong existing capability while increasing our focus on proactive business partnership. This includes working closely with operations to navigate the realities of our retail environment and develop practical, long-term solutions that support our teams on the ground.

About the Role

Are you an exceptionally detail-oriented and energetic self-starter, passionate about helping people? We are looking for a People Team Coordinator to join our team in Hamilton, MO!

In this role, you will be the warm and welcoming face of the People Team, serving as the first point of contact for employee questions while delivering essential administrative support across our brands (MSQC, WEBS, and LoveCrafts).

The ideal candidate is meticulous, professional, and warm. Your top priorities will be uncompromising data accuracy, complete confidentiality, and maintaining a helpful attitude to offer support across the wider team to achieve common goals.

What You’ll Do

First-Line Employee Support: Provide warm, helpful, and professional frontline responses to everyday employee inquiries regarding timecard balances, policies, and general questions; elevate complex matters to appropriate People Team members.

Data Accuracy & Confidentiality (HRIS): Assist with maintaining accurate employee records in our HRIS (ADP) across the full employee lifecycle. Support routine file audits (such as I-9 forms) to keep us compliant and organized.

Timecard & Payroll Inputs: Gather timecard updates and paid time off requests. Collaborate with payroll and finance partners to provide timely administrative inputs for processing across brands.

Onboarding & Offboarding Support: Coordinate onboarding checklists, arrange equipment setup, organize new hire documentation, and assist with exit survey logistics.

Benefits & Leave Coordination Support: Assist employees with benefits paperwork during open enrollment and life events. Support tracking for leave requests and compile necessary documentation for claims.

Talent & Recruiting Support: Help organize background checks, pre-employment screenings, offer letters, and handbook distribution.

Reporting & Analytics Support: Pull routine reports (such as headcount or leave balances) as requested by team leaders, ensuring high accuracy.

People Projects & Presentations Support: Assist with gathering data, organizing content, and preparing engaging presentations for key team initiatives.

What We’re Looking For

Experience: 1–3 years of administrative experience (experience supporting a People, HR, or office operations team is a plus!).

Education: High School Diploma or GED equivalent.

The Ideal Mindset:

Meticulous: You catch the tiny errors that others miss and take pride in precise work.

Professional & Confidential: You understand the sensitive nature of employee data and maintain discretion at all times.

Warm & Approachable: You love interacting with people, working as part of a team, and creating a welcoming, supportive environment.

Tech-Savvy: Proficient with Google Workspace / Microsoft Office; prior experience or familiarity with ADP and HRIS/employee databases is strongly preferred.

Location: Ability to work on-site in Hamilton, MO, with occasional flexibility for multi-state team coordination.

Positive Mindset: A true self-starter with a proactive can-do attitude and positive energy giver vibes.

Why Join Us / What We Offer You

You’ll be a vital part of a highly collaborative People Team dedicated to delivering an exceptional employee experience across multiple beloved creative brands (MSQC, WEBS, and LoveCrafts). We offer a supportive, team-first environment with continuous learning and career progression opportunities as we drive exciting change across our organization. If you thrive on keeping things organized, helping others, and growing with a warm, energetic team, we’d love to hear from you!

Perks & Benefits : Medical, dental, and vision coverage | PTO | 401(k) with company match | employee discounts | and more!

We welcome applicants from all backgrounds and provide reasonable accommodations throughout the hiring process and employment. MSQC is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, pregnancy, veteran status, or any other protected status. We provide reasonable accommodations in our hiring process and on the job.