HR Coordinator (People Team Coordinator)

Missouri Star Quilt Company; Hamilton (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO

401(k) with company match

employee discounts

Job summary

Missouri Star Quilt Company is seeking an organized People Team Coordinator to join our Hamilton, MO office. You will serve as the welcoming frontline for employee questions and provide essential HR administrative support across MSQC’s brands.

You will maintain accurate records in ADP HRIS, assist with onboarding/offboarding, payroll inputs, benefits and leaves, and support recruiting and reporting tasks. A detail-oriented, confidential, and proactive mindset is essential.

Qualifications

• 1–3 years of administrative experience, HR support a plus.
• High School Diploma or GED required.
• Meticulous, professional and confidential demeanor.
• Proficient in Google Workspace and Microsoft Office; ADP HRIS experience preferred.

Responsibilities

• Provide frontline employee support for questions on timecards, policies, and general inquiries.
• Maintain accurate employee records in HRIS (ADP) and perform routine file audits.
• Collect timecard updates and PTO requests; coordinate with payroll and finance.
• Assist onboarding checklists, equipment setup, and new hire documentation; support offboarding.
• Help with benefits documentation during open enrollment and leave tracking.
• Support recruiting tasks: background checks, offer letters, handbook distribution.
• Pull routine HR reports (headcount, leave balances) for team leaders.
• Support people projects and presentations with data gathering.

Skills

Administrative experience

Google Workspace

Microsoft Office

ADP HRIS

Education

High School Diploma or GED

Tools

ADP HRIS

Job description

MSQC is a retailer founded in 2008 and the world\'s largest provider of pre-cut quilting fabric. We\'re part of a craft-first enterprise that also includes LoveCrafts - a global online marketplace for makers and WEBS, a premier U.S. yarn retailer serving knitters, crocheters, weavers, and spinners. Together, we support a worldwide community of makers with quality supplies, inspiration, and joyful service, strengthened by our deep expertise in bringing high-quality fabrics to market.

Guided by progressive and pragmatic people practices, we are continuing to evolve our HR/People function, building on strong existing capability while increasing our focus on proactive business partnership. This includes working closely with operations to navigate the realities of our retail environment and develop practical, long-term solutions that support our teams on the ground.

Location: Hamilton, MO (On-site)

Position Type: Full-Time, Non-Exempt

Department: HR/People Team

Who We Are

MSQC is a retailer founded in 2008 and the world\'s largest provider of pre-cut quilting fabric. We\'re part of a craft-first enterprise that also includes LoveCrafts - a global online marketplace for makers and WEBS, a premier U.S. yarn retailer serving knitters, crocheters, weavers, and spinners. Together, we support a worldwide community of makers with quality supplies, inspiration, and joyful service, strengthened by our deep expertise in bringing high-quality fabrics to market.

Guided by progressive and pragmatic people practices, we are continuing to evolve our HR/People function, building on strong existing capability while increasing our focus on proactive business partnership. This includes working closely with operations to navigate the realities of our retail environment and develop practical, long-term solutions that support our teams on the ground.

About the Role

Are you an exceptionally detail-oriented and energetic self-starter, passionate about helping people? We are looking for aPeople Team Coordinatorto join our team in Hamilton, MO!

In this role, you will be the warm and welcoming face of the people team, serving as the first point of contact for employee questions while delivering essential administrative support across our brands (MSQC, WEBS, and LoveCrafts).

The ideal candidate is meticulous, professional, and warm. Your top priorities will be uncompromising data accuracy, complete confidentiality, and maintaining a helpful attitude to offer support across the wider team to achieve common goals.

What You\'ll Do

• First-Line Employee Support: Provide warm, helpful, and professional frontline responses to everyday employee inquiries regarding timecard balances, policies, and general questions; escalation complex matters to appropriate People Team members.

• Data Accuracy & Confidentiality (HRIS): Assist with maintaining accurate employee records in our HRIS (ADP) across the full employee lifecycle. Support routine file audits (such as I-9 forms) to keep us compliant and organized.

• Timecard & Payroll Inputs: Gather timecard updates and paid time off requests. Collaborate with payroll and finance partners to provide timely administrative inputs for processing across brands.

• Onboarding & Offboarding Support: Coordinate onboarding checklists, arrange equipment setup, organize new hire documentation, and assist with exit survey logistics.

• Benefits & Leave Coordination Support: Assist employees with benefits paperwork during open enrollment and life events. Support tracking for leave requests and compile necessary documentation for claims.

• Talent & Recruiting Support: Help organize background checks, pre-employment screenings, offer letters, and handbook distribution.

• Reporting & Analytics Support: Pull routine reports (such as headcount or leave balances) as requested by team leaders and ensure high accuracy.

• People Projects and Presentations Support: Assist with gathering data and organizing content and the covering the quality and bring up team high intercoms springing recommendations for clients development calls to the 100 team

What We\'re Looking For

• Experience:1-3 years of administrative experience (experience supporting a People, HR, or office operations team is a plus!).

• Education:High School Diploma or GED equivalent.

• The Ideal Mindset:

  • Meticulous: You catch the tiny errors that others miss and take pride in precise work.

  • Professional & Confidential: You understand the sensitive nature of employee data and maintain discretion at all times.

  • Warm & Approachable: You love interacting with people, working as part of a team, and creating a welcoming, supportive environment.

• Tech-Savvy: Proficient with Google Workspace / Microsoft Office; prior experience or familiarity with ADP and HRIS/employee databases is strongly preferred.

• Location: Ability to work on-site in Hamilton, MO, with occasional flexibility for multi-state team coordination.

• Positive Mindset: A true self-starter with a proactive can-do attitude and positive energy giver vibes.

Why Join Us / What We Offer You

You\'ll be a vital part of a highly collaborative People Team dedicated to delivering an exceptional employee experience across multiple beloved creative brands (MSQC, WEBS, and LoveCrafts). We offer a supportive, team-first environment with continuous learning and career progression opportunities as we drive exciting change across our organization. If you thrive on keeping things organized, helping others, and growing with a warm, energetic team, we\’d love to hear from you!

Perks & Benefits: Medical, dental, and vision coverage | PTO | 401(k) with company match | employee discounts | and more!

Equal Opportunity

We welcome applicants from all backgrounds and provide reasonable accommodations throughout the hiring process and employment. MSQC is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, pregnancy, veteran status, or any other protected status. We provide reasonable accommodations in our hiring process and on the job.