HR Coordinator PartTime

Columbia Club Inc.; Indianapolis (IN); On-site; USD 24,796 - 34,440; Part time

Benefits offered by this job

Health insurance after 60 days

401K with 4% match after six months

Paid time off (PTO)

Educational opportunities

Potential for career advancement

Job summary

A prestigious private city club in Indianapolis is seeking a detail-oriented HR Coordinator to support HR functions in a fast-paced hospitality environment. Responsibilities include maintaining personnel records, assisting with onboarding and payroll, and supporting employees with HR needs. Ideal candidates will have 2+ years of experience, strong organizational skills, and proficiency with Microsoft Office. Competitive hourly rates and benefits offered.

Qualifications

• 2+ years of HR or administrative experience, preferably in hospitality.
• Ability to handle sensitive information professionally.
• Experience managing multiple priorities in a dynamic environment.

Responsibilities

• Organize and maintain employee files in compliance with policies.
• Assist with onboarding documentation and scheduling.
• Provide support regarding policies, benefits, and HR inquiries.
• Compile and assist with submitting bi-weekly payroll.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Tools

Microsoft Office Suite

HR or payroll systems

Job description

About Columbia Club

Established in 1889 and located on Monument Circle, the Columbia Club is a premier private city club that blends tradition with modern amenities. With 20,000 square feet of state-of-the-art meeting and event space, en-suite guest rooms, multiple dining rooms, and a Health & Wellness Center, the Club offers members a distinctive and elevated experience.

Position Overview

The HR Coordinator plays a key role in supporting the General Manager and leadership team with essential human resources functions. This part-time position is responsible for maintaining accurate personnel records, assisting with onboarding and payroll, and providing support to employees with HR-related needs. The ideal candidate will be detail-oriented, organized, and committed to creating a positive employee experience in a fast-paced hospitality environment.

Key Responsibilities

• Assist with organizing and maintaining employee files (both digital and physical) in compliance with policies and regulations.
• Set up new team members in the HR/payroll system and manage onboarding documentation and scheduling.
• Provide support to employees regarding policies, benefits, time off, and HR-related inquiries.
• Help track certifications, licenses, and performance review deadlines to ensure compliance.
• Support the General Manager in coordinating benefits, including open enrollment and employee updates.
• Maintain accurate HR databases and contact lists with current staff information.
• Assist with hospitality hiring efforts, including reviewing applications, scheduling interviews, and coordinating with department heads.
• Contribute to employee engagement initiatives such as welcome communications, birthdays, and service anniversaries.
• Compile, verify, and assist with submitting bi-weekly payroll, ensuring accuracy in hours, wages, deductions, and approvals.

Qualifications

• 2+ years of HR or administrative experience, preferably in hospitality or a service-oriented environment.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle sensitive information with professionalism and confidentiality.
• Proficiency with Microsoft Office Suite; experience with HR or payroll systems preferred.
• High attention to detail and ability to manage multiple priorities in a dynamic environment.

Compensation & Benefits

We offer competitive hourly rates and outstanding benefits, including health insurance (available after 60 days), 401K (with a 4% match after six months), paid time off (PTO), educational opportunities, the potential for career advancement, and a positive work environment centered around teamwork, professionalism, learning, and excellence.

Overtime and Job Requirements

• Must be available and willing to work a flexible schedule.
• Must be available to work some weekends and holidays.
• Overtime is required on an as-needed basis.