HR Coordinator (Part-Time)

The Columbia Club Inc; Indianapolis (IN); On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Competitive hourly rates

Health insurance after 60 days

401K with 4% match after six months

Paid time off (PTO)

Career advancement

Job summary

A premier private city club in Indianapolis is looking for an HR Coordinator to support the General Manager and leadership team. This part-time position involves maintaining personnel records, assisting with onboarding, and handling payroll processes. The ideal candidate should have over 2 years of HR experience, strong organizational skills, and proficiency in Microsoft Office Suite. Competitive hourly rates and benefits available, including health insurance and 401K match.

Qualifications

• 2+ years of HR or administrative experience, preferably in hospitality.
• Ability to handle sensitive information with professionalism and confidentiality.
• Proficiency with Microsoft Office Suite.
• Proficiency in Microsoft Office; familiarity with HR/payroll systems.

Responsibilities

• Organize and maintain employee files in compliance with policies.
• Provide support to employees regarding HR-related inquiries.
• Assist with bi-weekly payroll submission ensuring accuracy.
• Track certifications, licenses, and performance review deadlines for compliance.
• Coordinate benefits enrollment and employee updates with GM.
• Maintain accurate HR databases and staff contact lists.
• Assist with hospitality hiring, including resume review and interview scheduling.
• Support employee engagement initiatives and welcome communications.
• Assist with bi-weekly payroll submission and approvals.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Payroll systems

Education

Bachelor's degree in HR or related field

Tools

Microsoft Office Suite

HR/payroll systems

Job description

About Columbia Club

Established in 1889 and located on Monument Circle, the Columbia Club is a premier private city club that blends tradition with modern amenities. With 20,000 square feet of state-of-the-art meeting and event space, en-suite guest rooms, multiple dining rooms, and a Health & Wellness Center, the Club offers members a distinctive and elevated experience.

Position Overview

The HR Coordinator plays a key role in supporting the General Manager and leadership team with essential human resources functions. This part-time position is responsible for maintaining accurate personnel records, assisting with onboarding and payroll, and providing support to employees with HR-related needs. The ideal candidate will be detail-oriented, organized, and committed to creating a positive employee experience in a fast-paced hospitality environment.

Key Responsibilities

• Assist with organizing and maintaining employee files (both digital and physical) in compliance with policies and regulations.
• Set up new team members in the HR/payroll system and manage onboarding documentation and scheduling.
• Provide support to employees regarding policies, benefits, time off, and HR-related inquiries.
• Help track certifications, licenses, and performance review deadlines to ensure compliance.
• Support the General Manager in coordinating benefits, including open enrollment and employee updates.
• Maintain accurate HR databases and contact lists with current staff information.
• Assist with hospitality hiring efforts, including reviewing applications, scheduling interviews, and coordinating with department heads.
• Contribute to employee engagement initiatives such as welcome communications, birthdays, and service anniversaries.
• Compile, verify, and assist with submitting bi-weekly payroll, ensuring accuracy in hours, wages, deductions, and approvals.

Qualifications

• 2+ years of HR or administrative experience, preferably in hospitality or a service-oriented environment.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle sensitive information with professionalism and confidentiality.
• Proficiency with Microsoft Office Suite; experience with HR or payroll systems preferred.
• High attention to detail and ability to manage multiple priorities in a dynamic environment.

Compensation & Benefits

We offer competitive hourly rates and outstanding benefits, including health insurance (available after 60 days), 401K (with a 4% match after six months), paid time off (PTO), educational opportunities, the potential for career advancement, and a positive work environment centered around teamwork, professionalism, learning, and excellence.

Overtime and Job Requirements

• Must be available and willing to work a flexible schedule.
• Must be available to work some weekends and holidays.
• Overtime is required on an as-needed basis.