Human Resources Specialist

Mead School District; Mead (WA); On-site; USD 58,000 - 67,000; Full time

Job summary

Mead School District in Washington is seeking a Human Resources Specialist to handle HRIS, personnel records, and assignments. The role supports compliance with policies, laws, and collective bargaining agreements within the district.

The position requires processing new employees, managing HRIS data, and assisting with enrollment and policy inquiries. It is a 12-month, full-time role with 8-hour days in Mead, WA.

Qualifications

• AA Degree or equivalent education and/or work experience.
• High level of attention to detail, initiative and the ability to complete work in an accurate and timely manner.
• Proficient with variety of computer applications including Microsoft Office, and other web-based programs.
• Ability to identify routine problems and propose feasible solutions, make improvements or take corrective action.
• Ability to prioritize work and multi-task effectively.
• Strong organizational skills and the ability to work well under pressure and to meet deadlines.
• Ability to communicate information and ideas in writing so others will understand.
• Ability to maintain a high level of confidentiality.
• Must be team oriented but also able to work independently.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of principles and processes for providing customer and personal services and demonstrated ability to work in a positive manner with staff and patrons.
• Demonstrated ability to effectively prioritize workload and work under pressure in an environment with multiple, simultaneous tasks.
• Knowledge of state and federal HR laws preferred.

Responsibilities

• Process new employees, substitutes and changes to existing employees to include auditing information received from the buildings to validate position information, including shift hours and appropriate dates.
• Enter and update employee information and schedules into the HRIS, absence and timekeeping systems.
• Annually review and update transportation department schedules.
• Ensure security roles are appropriately set up for employees as needed in the employee recordkeeping system.
• Manage employee profiles including initial set up and position changes in the online training system.
• Manage the absence & timekeeping system calendar, security roles and workflows.
• Enter and audit data in HRIS systems and other systems for accuracy and consistency.
• Process and submit DSHS new hire reports as required by law.
• Review policies and procedures pertaining to HR functions; determine actions to be taken and advise supervisors, employees, and the public on what actions must be taken under appropriate circumstances; may also function in an informational role in areas of general HR laws, process and contract questions or standard processes and procedures.
• Assist in collecting, validating, and tracking educational or certification requirements for certificated positions including tracking and updating CTE timecards.
• Assist in tracking and documenting certificated evaluations.
• Maintain updated certification requirement on district website.
• Address and resolve employee and management inquiries.
• Update and maintain confidential personnel files to document personnel actions and assist with other filing as needed.
• Examine personnel files to answer inquiries; provide information from files to authorized persons.
• Provide support to all staff and administrators related to human resources tasks.
• Follow district policies and state and federal law requirements in all aspects of HR.
• Train secretaries, administrators, and others in the district on the timecard system
• Assist and cross-train with other employees in the department.
• Actively participate in problem-solving activities with co-workers to create departmental efficiencies.
• Assist with the Annual Open Enrollment Process.
• Maintain processes & procedures pertaining to the Specialist role.
• Perform other duties as assigned.

Skills

HRIS management

Timekeeping systems

Microsoft Office

Attention to detail

Communication

Confidentiality

Teamwork

Independence

HR policies knowledge

Problem solving

Education

AA Degree or equivalent education

Tools

HRIS

Timekeeping systems

Online training system

Microsoft Office

Job description

September 17, 2026

Classified Vacancy

Human Resources Specialist

8 hours per day

12-month position – 260 days per year

JOB DESCRIPTION:

Position is responsible for a broad range of professional and technical human resource functions to include responsibilities for HRIS management, identifying and processing assignment changes, maintaining files and records, and any other projects or duties as needed within the department. HR Specialists ensure compliance with a wide variety of personnel policies and procedures, laws, board policies, administrative rules, and collective bargaining agreements.

RESPONSIBILITIES:

• Process new employees, substitutes and changes to existing employees to include auditing information received from the buildings to validate position information, including shift hours and appropriate dates.
• Enter and update employee information and schedules into the HRIS, absence and timekeeping systems.
• Annually review and update transportation department schedules.
• Ensure security roles are appropriately set up for employees as needed in the employee recordkeeping system.
• Manage employee profiles including initial set up and position changes in the online training system.
• Manage the absence & timekeeping system calendar, security roles and workflows.
• Enter and audit data in HRIS systems and other systems for accuracy and consistency.
• Process and submit DSHS new hire reports as required by law.
• Review policies and procedures pertaining to HR functions; determine actions to be taken and advise supervisors, employees, and the public on what actions must be taken under appropriate circumstances; may also function in an informational role in areas of general HR laws, process and contract questions or standard processes and procedures.
• Assist in collecting, validating, and tracking educational or certification requirements for certificated positions including tracking and updating CTE timecards.
• Assist in tracking and documenting certificated evaluations.
• Maintain updated certification requirement on district website.
• Address and resolve employee and management inquiries.
• Update and maintain confidential personnel files to document personnel actions and assist with other filing as needed.
• Examine personnel files to answer inquiries; provide information from files to authorized persons.
• Provide support to all staff and administrators related to human resources tasks.
• Follow district policies and state and federal law requirements in all aspects of HR.
• Train secretaries, administrators, and others in the district on the timecard system
• Assist and cross-train with other employees in the department.
• Actively participate in problem-solving activities with co-workers to create departmental efficiencies.
• Assist with the Annual Open Enrollment Process.
• Maintain processes & procedures pertaining to the Specialist role.
• Perform other duties as assigned.

QUALIFICATIONS:

• AA Degree or equivalent education and/or work experience.
• High level of attention to detail, initiative and the ability to complete work in an accurate and timely manner.
• Proficient with variety of computer applications including Microsoft Office, and other web-based programs.
• Ability to identify routine problems and propose feasible solutions, make improvements or take corrective action.
• Ability to prioritize work and multi-task effectively.
• Strong organizational skills and the ability to work well under pressure and to meet deadlines.
• Ability to communicate information and ideas in writing so others will understand.
• Ability to maintain a high level of confidentiality.
• Must be team oriented but also able to work independently.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of principles and processes for providing customer and personal services and demonstrated ability to work in a positive manner with staff and patrons.
• Demonstrated ability to effectively prioritize workload and work under pressure in an environment with multiple, simultaneous tasks.
• Knowledge of state and federal HR laws preferred.