HR Coordinator — Onboarding, Benefits & Compliance

Cityside Fiber; Irvine (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k) with company match

Paid Time Off (PTO), sick leave, and H

Growth opportunities & career develop

Job summary

Cityside Fiber is seeking an HR/Office Assistant to support onboarding, records management, benefits enrollment and daily HR operations in Irvine, CA. You’ll coordinate paperwork, maintain files, respond to inquiries, and help schedule meetings and training.

Ideal candidates have 2+ years in HR or office support, strong communication, and meticulous attention to detail. This full-time role offers growth opportunities and a collaborative, people-first culture.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in HR or related field preferred.
• 2+ years of experience in HR, office administration, or customer-facing support; internship experience welcome.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Assist with new hire onboarding logistics including preparing paperwork packets, coordinating background checks, and supporting Day 1 setup
• Maintain employee records and personnel files, ensuring documents are accurate, complete, and properly organized
• Support benefits administration by assisting with enrollment paperwork, processing status change requests, and fielding basic employee inquiries
• Help track and follow up on compliance items such as training completions, certifications, and policy acknowledgments
• Draft and send routine HR communications including reminders, announcements, and distribution list updates
• Assist with scheduling and logistics for HR-related meetings, trainings, and company events
• Respond to routine employee questions about HR policies and procedures, escalating as needed
• Provide general administrative support to the HR team including filing, data entry, ordering office supplies, and vendor coordination
• Contribute to audit readiness and policy compliance by maintaining orderly, current, and accessible records
• Serve as a first point of contact by greeting visitors at reception desk, answering phones, responding to inquiries, and directing requests appropriately
• Maintain common areas including the kitchen and break room, ensuring they are stocked, tidy, and presentable throughout the day
• Provide general office and administrative support as needed
• Perform other duties and projects as assigned
• Understand and uphold Cityside Fiber's core purpose and values and be passionate about what we do

Skills

Communication skills

Organizational skills

Discretion

Education

High school diploma or GED

Associate’s or Bachelor's in HR/Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Cityside Fiber is seeking an HR/Office Assistant to support onboarding, records management, benefits enrollment and daily HR operations in Irvine, CA. You’ll coordinate paperwork, maintain files, respond to inquiries, and help schedule meetings and training.

Ideal candidates have 2+ years in HR or office support, strong communication, and meticulous attention to detail. This full-time role offers growth opportunities and a collaborative, people-first culture.