HR & Office Coordinator — Growth & Impact

Cityside Networks LLC; Irvine (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) with company match

Paid Time Off (PTO), sick leave, and <

Job summary

Cityside Fiber, headquartered in Irvine, CA, is seeking an HR/Administrative Assistant to support onboarding, benefits, records, and day-to-day HR tasks. This role serves as a friendly front-line contact for visitors and employees while handling general administrative duties.

You’ll collaborate with a growing team, manage documentation, and help ensure compliance and smooth operations across HR processes. This position offers room for growth in a rapidly expanding telecom provider.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in HR, Business Administration, or related field preferred.
• 2+ years in HR, office administration, or customer-facing support; internship experience welcome.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong interpersonal and communication skills; comfortable engaging with employees and visitors at all levels.
• Highly organized with strong attention to detail and follow-through.
• Ability to handle sensitive information with discretion and professionalism.
• Positive, team-oriented attitude with a willingness to pitch in wherever needed.

Responsibilities

• Assist with new hire onboarding logistics including preparing paperwork packets, coordinating background checks, and supporting Day 1 setup.
• Maintain employee records and personnel files, ensuring documents are accurate, complete, and properly organized.
• Support benefits administration by assisting with enrollment paperwork, processing status change requests, and fielding basic employee inquiries.
• Help track and follow up on compliance items such as training completions, certifications, and policy acknowledgments.
• Draft and send routine HR communications including reminders, announcements, and distribution list updates.
• Assist with scheduling and logistics for HR-related meetings, trainings, and company events.
• Respond to routine employee questions about HR policies and procedures, escalating as needed.
• Provide general administrative support to the HR team including filing, data entry, ordering office supplies, and vendor coordination.
• Contribute to audit readiness and policy compliance by maintaining orderly, current, and accessible records.
• Serve as a first point of contact by greeting visitors at reception desk, answering phones, responding to inquiries, and directing requests appropriately.
• Maintain common areas including the kitchen and break room, ensuring they are stocked, tidy, and presentable throughout the day.
• Provide general office and administrative support as needed.
• Perform other duties and projects as assigned.
• Understand and uphold Cityside Fiber's core purpose and values and be passionate about what we do.

Skills

MS Office

Interpersonal communication

Highly organized

Discretion with sensitive information

Team oriented

Education

High school diploma or GED

Associate's or Bachelor's in HR/Business Admin (preferred)

Tools

Microsoft Office Suite

Job description

Cityside Fiber, headquartered in Irvine, CA, is seeking an HR/Administrative Assistant to support onboarding, benefits, records, and day-to-day HR tasks. This role serves as a friendly front-line contact for visitors and employees while handling general administrative duties.

You’ll collaborate with a growing team, manage documentation, and help ensure compliance and smooth operations across HR processes. This position offers room for growth in a rapidly expanding telecom provider.