HR Coordinator – Leave & Compliance (Onsite Hayward)

EDEN HOUSING INC; Hayward (CA); On-site; USD 60,000 - 71,000; Full time

Job summary

EDEN HOUSING INC in Hayward, CA is seeking a Human Resources Coordinator to support day-to-day HR operations, with emphasis on leave of absence administration and workers' compensation claims.

You will coordinate with management, payroll, benefits, and employees; manage state disability, FMLA, and related documentation; ensure accurate recordkeeping and compliance; and assist with training and procedural updates.

Qualifications

• One year of leave processing experience, or an equivalent of three years of related work experience.
• Bilingual in English and Spanish (preferred), with effective communication skills for reading, writing, and speaking in both languages.
• Ability to analyze data and acceptance of the confidential nature of the position.
• General knowledge of state and federal labor laws and workers' compensation.
• Experience coordinating and delivering best practices training and development programs.
• Ability to work professionally with a wide variety of personalities and communicate effectively with employees and managers.
• Strong skills in presentation, communication (verbal and written), influence, decision-making, interpersonal effectiveness, conflict resolution, and time management.
• Ability to prioritize effectively, think independently, and problem-solve to ensure timely completion of projects.
• Ability to research, analyze, resolve, and follow through on complex cases while meeting deadlines and achieving goals.
• Flexible, agile, innovative, accurate, detail-oriented, and well organized.
• Commitment to organizational goals and philosophy, including excellence in customer service and communication, and willingness to travel to all company locations as needed.

Responsibilities

• Process state disability claims and related audits.
• Prepare termination paperwork for departing staff, as needed.
• Determine FMLA eligibility and send the appropriate correspondence regarding an employee’s leave of absence request status.
• Serve as a liaison between employees, managers, benefits, and payroll to coordinate employee accommodations, restrictions, pay, and benefits.
• Interpret company policies and governmental regulations impacting leave procedures, staying current on changes affecting leaves, workers compensation, and OSHA.
• Analyze results, investigate issues, and resolve discrepancies as appropriate.
• Record changes in the payroll system in a timely manner.
• Communicate leave-related changes to employees, including updates to benefits and pay.
• Maintain timely and accurate recordkeeping for leave of absences, including wages to be paid.
• Coordinate with bi-weekly payroll processing to ensure paid and unpaid time off is entered correctly for employees on leave of any length.
• Engage with employees who request ergonomic assessments.
• Create and/or maintain leave procedures in conjunction with the Employee Relations Manager.
• Provide administrative support to the Director of Human Resources Ops and VP of Human Resources.
• Support implementation of new procedures and training.
• Report workers compensation claims within 24 hours.
• Ensure timely and accurate processing of personnel transactions to support operational effectiveness and efficiency.
• Send required leave paperwork, process related claims, and track time off for Personal leave, Workers Compensation, FMLA, Parental Leave, and Disability.
• Act as a point of contact for leave of absence inquiries and participate in the interactive process when needed.
• Provide administrative and clerical support including creating mailings and payroll attachments, assembling benefit packets, and filing paperwork.
• Respond to agency requests for personnel-related information and materials.
• Coordinate with Office Management to send flowers to employees as instructed by management.
• Assist with additional duties and projects as assigned.

Skills

Leave processing

Bilingual English/Spanish

Data analysis

Labor law knowledge

Training delivery

Communication skills

Time management

Job description

EDEN HOUSING INC in Hayward, CA is seeking a Human Resources Coordinator to support day-to-day HR operations, with emphasis on leave of absence administration and workers' compensation claims.

You will coordinate with management, payroll, benefits, and employees; manage state disability, FMLA, and related documentation; ensure accurate recordkeeping and compliance; and assist with training and procedural updates.