Human Resources Coordinator

EDEN HOUSING INC; Hayward (CA); On-site; USD 60,000 - 71,000; Full time

Job summary

EDEN HOUSING INC in Hayward, CA is seeking a Human Resources Coordinator to support day-to-day HR operations, with emphasis on leave of absence administration and workers' compensation claims.

You will coordinate with management, payroll, benefits, and employees; manage state disability, FMLA, and related documentation; ensure accurate recordkeeping and compliance; and assist with training and procedural updates.

Qualifications

• One year of leave processing experience, or an equivalent of three years of related work experience.
• Bilingual in English and Spanish (preferred), with effective communication skills for reading, writing, and speaking in both languages.
• Ability to analyze data and acceptance of the confidential nature of the position.
• General knowledge of state and federal labor laws and workers' compensation.
• Experience coordinating and delivering best practices training and development programs.
• Ability to work professionally with a wide variety of personalities and communicate effectively with employees and managers.
• Strong skills in presentation, communication (verbal and written), influence, decision-making, interpersonal effectiveness, conflict resolution, and time management.
• Ability to prioritize effectively, think independently, and problem-solve to ensure timely completion of projects.
• Ability to research, analyze, resolve, and follow through on complex cases while meeting deadlines and achieving goals.
• Flexible, agile, innovative, accurate, detail-oriented, and well organized.
• Commitment to organizational goals and philosophy, including excellence in customer service and communication, and willingness to travel to all company locations as needed.

Responsibilities

• Process state disability claims and related audits.
• Prepare termination paperwork for departing staff, as needed.
• Determine FMLA eligibility and send the appropriate correspondence regarding an employee’s leave of absence request status.
• Serve as a liaison between employees, managers, benefits, and payroll to coordinate employee accommodations, restrictions, pay, and benefits.
• Interpret company policies and governmental regulations impacting leave procedures, staying current on changes affecting leaves, workers compensation, and OSHA.
• Analyze results, investigate issues, and resolve discrepancies as appropriate.
• Record changes in the payroll system in a timely manner.
• Communicate leave-related changes to employees, including updates to benefits and pay.
• Maintain timely and accurate recordkeeping for leave of absences, including wages to be paid.
• Coordinate with bi-weekly payroll processing to ensure paid and unpaid time off is entered correctly for employees on leave of any length.
• Engage with employees who request ergonomic assessments.
• Create and/or maintain leave procedures in conjunction with the Employee Relations Manager.
• Provide administrative support to the Director of Human Resources Ops and VP of Human Resources.
• Support implementation of new procedures and training.
• Report workers compensation claims within 24 hours.
• Ensure timely and accurate processing of personnel transactions to support operational effectiveness and efficiency.
• Send required leave paperwork, process related claims, and track time off for Personal leave, Workers Compensation, FMLA, Parental Leave, and Disability.
• Act as a point of contact for leave of absence inquiries and participate in the interactive process when needed.
• Provide administrative and clerical support including creating mailings and payroll attachments, assembling benefit packets, and filing paperwork.
• Respond to agency requests for personnel-related information and materials.
• Coordinate with Office Management to send flowers to employees as instructed by management.
• Assist with additional duties and projects as assigned.

Skills

Leave processing

Bilingual English/Spanish

Data analysis

Labor law knowledge

Training delivery

Communication skills

Time management

Job description

EDEN HOUSING INC is seeking a Human Resources Coordinator to support day-to-day HR operations for managers and employees at the Hayward, CA location. This role focuses on leave of absence administration and workers compensation claims, including the reporting, auditing, reconciliation, and recordkeeping that keep processes accurate and compliant.

What you’ll do

• Process state disability claims and related audits.
• Prepare termination paperwork for departing staff, as needed.
• Determine FMLA eligibility and send the appropriate correspondence regarding an employee’s leave of absence request status.
• Serve as a liaison between employees, managers, benefits, and payroll to coordinate employee accommodations, restrictions, pay, and benefits.
• Interpret company policies and governmental regulations impacting leave procedures, staying current on changes affecting leaves, workers compensation, and OSHA.
• Analyze results, investigate issues, and resolve discrepancies as appropriate.
• Record changes in the payroll system in a timely manner.
• Communicate leave-related changes to employees, including updates to benefits and pay.
• Maintain timely and accurate recordkeeping for leave of absences, including wages to be paid.
• Coordinate with bi-weekly payroll processing to ensure paid and unpaid time off is entered correctly for employees on leave of any length.
• Engage with employees who request ergonomic assessments.
• Create and/or maintain leave procedures in conjunction with the Employee Relations Manager.
• Provide administrative support to the Director of Human Resources Ops and VP of Human Resources.
• Support implementation of new procedures and training.
• Report workers compensation claims within 24 hours.
• Ensure timely and accurate processing of personnel transactions to support operational effectiveness and efficiency.
• Send required leave paperwork, process related claims, and track time off for Personal leave, Workers Compensation, FMLA, Parental Leave, and Disability.
• Act as a point of contact for leave of absence inquiries and participate in the interactive process when needed.
• Provide administrative and clerical support including creating mailings and payroll attachments, assembling benefit packets, and filing paperwork.
• Respond to agency requests for personnel-related information and materials.
• Coordinate with Office Management to send flowers to employees as instructed by management.
• Assist with additional duties and projects as assigned.

Minimum qualifications

• One year of leave processing experience, or an equivalent of three years of related work experience.
• Bilingual in English and Spanish (preferred), with effective communication skills for reading, writing, and speaking in both languages.
• Ability to analyze data and acceptance of the confidential nature of the position.
• General knowledge of state and federal labor laws and workers compensation.
• Experience coordinating and delivering best practices training and development programs.
• Ability to work professionally with a wide variety of personalities and communicate effectively with employees and managers.
• Strong skills in presentation, communication (verbal and written), influence, decision-making, interpersonal effectiveness, conflict resolution, and time management.
• Ability to prioritize effectively, think independently, and problem-solve to ensure timely completion of projects.
• Ability to research, analyze, resolve, and follow through on complex cases while meeting deadlines and achieving goals.
• Flexible, agile, innovative, accurate, detail-oriented, and well organized.
• Commitment to organizational goals and philosophy, including excellence in customer service and communication, and willingness to travel to all company locations as needed.

Position details

• Location: Hayward, CA (onsite)
• Salary: USD 29 - 34 per hourly
• Experience: Minimum 1 year
• Supervisory responsibilities: None
• Certificates/licenses/registrations: None required

Physical demands

• Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Occasionally required to stand, walk, stoop, kneel, crouch, or crawl.
• Occasionally required to lift and/or move up to 25 pounds.
• Vision abilities required include close vision and ability to adjust focus.

Work environment

• Noise level is usually moderate.