HR Coordinator/ Jr. Generalist

Vaco; Jacksonville (FL); On-site; USD 28,000 - 40,000; Full time

Job summary

Vaco in Jacksonville, FL is seeking a Contract HR Coordinator / Junior Generalist to support onboarding and daily HR operations. The role partners with the HR Business Partner to ensure a smooth onboarding experience and accurate employee records.

Key duties include preparing offer letters, coordinating background checks, sending first-day communications, and processing Workday transactions. Hands-on Workday experience is a significant plus, and this position does not cover compensation or

Qualifications

• 1–3 years of HR administration, onboarding, or recruiting coordination experience.
• Experience coordinating onboarding activities and maintaining employee information.
• Workday experience strongly preferred, especially onboarding workflows and employee transactions.
• Proficiency in Outlook, Word, and Excel.
• Attention to detail, strong organization and follow-through.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare and distribute offer letters and onboarding documents.
• Initiate and monitor background checks and follow up on requirements.
• Track completion of new hire paperwork and onboarding tasks.
• Send welcome emails, first-day instructions, and orientation information.
• Enter and maintain employee information and process onboarding transactions in Workday.
• Coordinate with hiring managers and internal teams to prepare for new hire start dates.
• Maintain onboarding trackers and communicate updates or delays.
• Process approved employee changes and maintain confidential HR records.
• Respond to routine employee questions and escalate complex issues.
• Assist with routine HR reporting, timecard and PTO inquiries, and offboarding administration.
• Support additional HR administrative tasks and projects as assigned.

Skills

Attention to detail

Organization

Written & verbal communication

Discretion with confidential data

Multitasking

Tools

Workday

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Contract HR Coordinator / Junior Generalist

Schedule: Full-time

Pay: Approximately $25/hour

Employment Type: Contract

Position Summary

We are seeking an organized, detail-oriented HR Coordinator / Junior Generalist to support new hire onboarding and daily HR operations. This role will partner closely with the HR Business Partner to help deliver a smooth onboarding experience and maintain accurate employee records.

The primary focus will be preparing offer letters, coordinating background checks, sending first-day communications, processing HR system updates, and following up on onboarding requirements. Hands-on Workday experience is a significant plus.

This opportunity is well suited to an HR professional who enjoys administrative coordination, working in HR systems, and helping new employees get off to a strong start. The role does not include compensation or benefits administration.

Key Responsibilities

• Prepare and distribute offer letters and onboarding documents.
• Initiate and monitor background checks and follow up on outstanding requirements.
• Track completion of new hire paperwork and onboarding tasks.
• Send welcome emails, first-day instructions, and orientation information.
• Enter and maintain employee information and process assigned onboarding transactions in Workday.
• Coordinate with hiring managers and internal teams to prepare for new hire start dates.
• Maintain onboarding trackers and communicate updates or delays.
• Process approved employee changes and maintain accurate, confidential HR records.
• Respond to routine employee questions and direct more complex matters to the appropriate HR team member.
• Assist with routine HR reporting, timecard and PTO inquiries, and offboarding administration.
• Support additional HR administrative tasks and projects as assigned.

Qualifications

• Approximately 1–3 years of relevant experience in HR administration, onboarding, HR coordination, or recruiting coordination preferred.
• Experience coordinating onboarding activities and maintaining employee information.
• Workday experience strongly preferred, especially with onboarding workflows and employee transactions.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, organization, and follow-through.
• Clear, professional written and verbal communication.
• Ability to manage multiple priorities and handle confidential information with discretion.
• Experience in logistics, warehousing, manufacturing, or a multi-site environment is a plus.

Why This Opportunity?

This role offers the opportunity to build practical HR experience while supporting a busy team and making a direct impact on the new hire experience.