HR Coordinator for Academic Affairs

Who's On the Move; Spartanburg, Northern (SC, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

University of South Carolina Upstate is seeking a Human Resources Coordinator for Academic Affairs in Spartanburg, SC. This role coordinates faculty recruitment, onboarding, and compliance with policies and laws, while maintaining accurate HR records and supporting tenure-related processes.

The position involves planning trainings, liaising with multiple HR offices, and supervising staff. A bachelor’s degree and 2+ years of related experience are required, with a background check expected.

Qualifications

• Requires bachelor’s degree in a job-related field and 2+ years of related experience.
• Successful background check is required.
• Preferred: Bachelor’s degree and 3 years related experience in a higher education setting.

Responsibilities

• Coordinate faculty recruitment efforts with Deans and Department Chairs.
• Liaise with USC Upstate HR and Office of International Services to ensure compliance with policies and laws.
• Coordinate postings for full-time positions and maintain necessary records.
• Assist new faculty with hiring, onboarding, and orientation.
• Plan and lead trainings for administrators, search committee members, and staff on faculty search processes.
• Maintain records of faculty ranks, salary, teaching load, and leave.
• Provide reports to the Provost, faculty committees and Faculty Senate.
• Supervise 1 FTE staff and a student employee.
• Support Promotion and Tenure, Annual Administrative Review, and Post-tenure processes.

Skills

Faculty recruitment coordination

HR compliance

Training delivery

Records management

PeopleSoft

PeopleAdmin

Education

Bachelor’s degree in a job-related field

Tools

PeopleSoft

PeopleAdmin

Job description

Human Resources Coordinator for Academic Affairs

University of South Carolina Upstate
STA00821PO25
Spartanburg, SC

• Coordinates with and advises Deans and Department Chairs on faculty recruitment efforts that are timely, competitive, cost-effective, and accessible; Coordinates faculty new FTE requests for posting with USC Upstate Human Resources office. Liaises with the USC Upstate Human Resources Office and Office of International Services to ensure compliance with all university policies and state/federal laws; Coordinates placement for required advertisements for full-time positions and maintains necessary records; Assists new faculty with hiring procedures, onboarding, and orientation; Plans and leads trainings and workshops annually for administrators, search committee members, and administrative staff on faculty search processes. Coordinates departmental adjunct posting/advertisements with USC Upstate Human Resources office for placement on HR Employment webpage for faculty.
• Responsible for tracking and processing all faculty human resources actions, including appointments, reappointments, sabbaticals, modified duties, and other related actions; Creates offer letters, initiates faculty FTE hiring proposals for those reporting to the Provost and all forms of appointment-related extra compensation for faculty to include supplements; Reviews and processes all other HR actions initiated by departments, such as:
  • o Faculty FTE hiring proposals
  • o Adjunct hiring proposals
  • o Faculty Overloads
  • o Administrative Salary Adjustments
  • o Special Assignment Pay
  • o Temporary Salary Adjustment
  • o Internal and external duals
  • o Summer pay
• Initiates and/or approves all temporary hiring activities in Academic Affairs Administration; Resolves and troubleshoots issues with faculty pay; Plans and leads trainings 2-3 times per year on Adjunct hiring and coordinates additional sessions when major changes in policies and/or procedures necessitate training; Maintains proficiency in PeopleSoft and PeopleAdmin as a user and as a main contact for support.
• Responsible for keeping accurate records of the faculty ranks for use by Deans, Chairs, and other administrators including review scheduling and tracking (annual, peer, promotion/tenure, and post-tenure), rank, salary, status, teaching load, and leave; Collects and reviews the full-time and part-time rosters for all departments to check for compliance and equity; Provides reports as needed to the Provost, faculty committees and the Faculty Senate.
• Maintains accurate and up-to-date faculty credential records in accordance with the rules and regulations of SACSCOC accreditation standards; works with departments to ensure compliance.
• Supports the Promotion and Tenure, Annual Administrative Review, and Post-tenure review processes by providing administrative support to the current committee chair and ensuring compliance with the Faculty Manual in all processes; Coordinates and delivers all required materials to Columbia by deadline; Maintains all required records and documentation.
• Responsible for supervising 1 FTE staff including, but not limited to, day-to-day supervision, allocation of work, TL/ABS approval (leave approvals), training, and evaluation via annual and off-cycle EPMS review process. Supervises a student employee.
• Other duties as assigned.

Minimum Required Education and Experience: Requires a bachelor’s degree in a job-related field and 2 or more years of job-related experience, which may be substituted by an equivalent combination of job-related certification, training, education, and/or experience. A successful background check is required.

Preferred Qualifications: Bachelor’s degree and 3 years related experience in a higher education setting is strongly preferred.

The University of South Carolina is an affirmative action/equal opportunity institution. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.