HR Coordinator, Central Office — Public Schools

Portland Public Schools (Maine); Portland (ME); On-site; USD 65,000 - 80,000; Full time

Job summary

Portland Public Schools in Central Office seeks an HR Coordinator to support the full employee lifecycle, from posting vacancies through credentialing, evaluation, leaves, and benefits changes. Under the Executive Director of Human Resources, the coordinator handles postings, applications, credential checks, records, and orientation support.

This full-time, year-round position reports to the HR Executive Director and emphasizes customer service, confidentiality, and compliance with district

Qualifications

• Three years of clerical or HR experience with frequent public contact.
• College coursework in business or human resources is preferred.
• Experience working in multicultural or diverse communities or school systems.
• English language proficiency; bilingual or multilingual preferred.

Responsibilities

• Recruitment and hiring: provide information, post vacancies, manage applications, screen credentials and licenses, and support orientation.
• Evaluations: maintain evaluation lists, prepare probationary/annual evaluations and manage the online system.
• Leaves, accommodations and benefits: manage leaves (FMLA, PFML, ADA), coordinate timecards, track accommodations.
• Records, reporting and compliance: maintain files, run reports, ensure policy compliance and advise on contracts.
• Communication and customer service: assist staff, applicants and the public; monitor inbox; respond to questions; maintain relations.
• Office administration: process POs/invoices, manage supplies and building access, operate equipment.

Skills

HR software (ADP Frontline MUNIS)

Records management

Communication skills

Interpersonal skills

Confidentiality handling

Education

College coursework in business or HR

Tools

ADP

Frontline

MUNIS

Job description

Portland Public Schools in Central Office seeks an HR Coordinator to support the full employee lifecycle, from posting vacancies through credentialing, evaluation, leaves, and benefits changes. Under the Executive Director of Human Resources, the coordinator handles postings, applications, credential checks, records, and orientation support.

This full-time, year-round position reports to the HR Executive Director and emphasizes customer service, confidentiality, and compliance with district