HR Coordinator at Level99

Wayne State University; Hartford (CT); On-site; USD 50,000 - 60,000; Full time

Job summary

A reputable educational institution in Hartford, CT is looking for a Human Resources Coordinator. This role involves supporting payroll, managing recruitment processes, and maintaining employee records. The ideal candidate will possess a Bachelor's degree in HR or related field, strong organizational skills, and the ability to handle confidential information with discretion. If you're detail-oriented, have a positive attitude, and enjoy a dynamic work environment, apply for this opportunity to join a passionate team.

Qualifications

• Bachelor’s Degree in Human Resources, or equivalent HR experience required.
• Working knowledge of HR practices and employment laws is essential.
• Ability to handle confidential information with discretion.

Responsibilities

• Assist with payroll process and respond to employee pay inquiries.
• Coordinate the recruitment process by posting job openings.
• Maintain and update employee records in HRIS.

Skills

Strong organizational skills

Attention to detail

Strong verbal skills

Written communication skills

Interpersonal skills

Flexible schedule

Positive attitude

Education

Bachelor’s Degree in Human Resources or related field

Tools

UKG HRIS

Applicant tracking systems

Job description

Level99 is a real-world gaming venue designed for adults, featuring over 50 mental and physical challenges in artistic environments. Games range from ninja warrior obstacle course style challenges to mental logic puzzles, and everything in between. Each challenge is quick—just 1 to 4 minutes—and Players can do the same room over and over again, or they can move on to something new. Like a video game, Players earn rewards, climb the leaderboard, and make progress – each time a Player comes back, the game remembers where they left off.

Alongside the games, Level99 offers a full-service bar and award-winning restaurant – featuring scratch-cooking, local craft beers, handmade cocktails, and a variety of event spaces. Level99 has locations in Natick, MA, Providence, RI, Tysons, VA, and is opening in West Hartford, CT, Disney Springs, FL, and King of Prussia, PA. Level99 is backed by Act III Holdings, led by Panera founder Ron Shaich, and we have a talented team that has worked on entertainment projects ranging from 5 Wits to Walt Disney Imagineering. Visit www.level99.com for more details.

OVERVIEW

As a Human Resources (HR) Coordinator, you will provide essential support across a variety of HR functions, including payroll, recruitment, onboarding, systems administration, and special projects. In this hands‑on role, you will assist with maintaining accurate employee records and implementing HR initiatives, all while ensuring smooth day‑to‑day HR operations.

The HR Coordinator is passionate about getting the details right, anticipating team members and management needs, and advancing the Level99 brand. A successful candidate has honesty and personal integrity that is above reproach, prefers a joyful and positive approach to challenging situations, chooses humility over the need to “be right,” and in all things acts as though they are the Owner and Operator of each Level99 venue.

RESPONSIBILITIES

• Payroll / Benefits Administration:
• Assist with the payroll process, inclusive of data entry or responding to employee pay inquiries
• Assist with the day‑to‑day administration of employee benefits programs, including enrollments, changes, and employee inquiries.
• Maintain benefits records and support open enrollment processes.
• Talent Acquisition:Coordinate the recruitment process by posting job openings, scheduling interviews, and assisting with candidate communications.
• Assist in onboarding new hires, ensuring all required documentation and training steps are completed.
• Help maintain and promote a positive candidate experience and support employer branding initiatives.
• HRIS Administration & Recordkeeping:
• Maintain and update employee records in HRIS and personnel files in compliance with company policies and regulations.
• Assist in generating regular HR reports and metrics.
• Support HR data integrity through audits and system updates.
• Working on special projects, and other duties, as assigned.

MUST-HAVE SKILLS

• Bachelor’s Degree in Human Resources, or a related field, or equivalent HR experience required
• Working knowledge of HR practices and employment laws
• Strong organizational skills and attention to detail.
• Strong verbal, written, and interpersonal skills.
• Ability to handle confidential information with discretion.
• Ability to work a flexible schedule based on business needs.
• A reliable car, current driver's license and safe driving record are required.
• A positive, joyful, upbeat, and energetic attitude – leading by example
• Familiarity with with the UKG HRIS
• Familiarity with applicant tracking systems
• Experience in Restaurant, Hotel, and/or Entertainment Industry
• Multi Unit and Multi State HR experience

$50,000 - $60,000 a year

While we don’t expect a candidate to have deep experience in all of the above, we’re looking for someone with the passion and capability to learn quickly in the areas that are new!

• Like to laugh, would be described as a "low maintenance, low drama" person, have a tendency to have a bit of fun while you work

• Have a high tolerance for ambiguity, like to go fast, and are excited to learn on the job

• Are just a little bit obsessive about getting the details right the first time

• Have a high energy personality, the kind of person who is typically smiling, and likes to "get it done now"