HR Coordinator

McCall Staffing Services; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

McCall Staffing Services in San Francisco, CA seeks an HR Coordinator to partner with hiring and training teams, manage recruitment workflows, and ensure smooth onboarding and offboarding processes.

You will handle postings across ATS, schedule interviews, refresh job boards, and maintain recruitment tracking. Strong communication and organization are essential for delivering an excellent candidate experience.

Qualifications

• At least 3 years of work experience with HR administration, processes and talent management.
• Experience with ATS systems such as Lever or Bamboo.
• Proficiency in Microsoft Office Suite and HRIS systems (ADP, Bamboo, Lever).
• Experience as HR or Talent Coordinator or on a hiring team.

Responsibilities

• Collaborate with hiring and training teams to support HR from pre-boarding to offboarding.
• Support Talent Manager with recruitment activities: posting jobs, scheduling interviews, and updating postings across sites.
• Distribute internal job postings, refresh job boards, and update recruitment tracking.
• Monitor ATS and add unique screening questions; assist in interview packets.
• Prepare interview information for panels and ensure timely feedback and materials.
• Create a positive candidate experience with timely status updates.
• Schedule and facilitate onboarding in collaboration with managers and staff training.
• Coordinate new hire itineraries and onboarding touchpoints across IT, Operations and training.
• Follow up on background and reference checks; assist with new hire documents.
• Use Zendesk to manage onboarding/offboarding processes including terminations, paperwork, and background checks.
• Provide confidential, culturally relevant support to all employees.
• Perform other duties as required.

Skills

Customer service

Detail-oriented

Organizational skills

Team player

Tools

Microsoft Office

ADP

Bamboo

Lever

Job description

Job Description

Job Description

PRIMARY RESPONSIBILITIES

• This position will work collaborate across the hiring and training teams to ensure HR supports everything from pre-boarding to offboarding, initiating and following up on operational Zendesk tickets, tracking recruitment processes.


• Will support the Talent Manager with all activity tied to recruitment. Specifically, ensuring our jobs are posted in the ATS, work with hiring managers to schedule candidate interviews, and with an eye on details, continually update our job postings across different sites to promote and/or accelerate candidate flow.


• Be able to distribute internal job postings to staff, refresh job boards and update recruitment tracking sheet to ensure updates are recorded in a timely fashion.


• Monitoring our ATS, update each posting with an unique screening questions; and support the creation of an interview packet.


• Work in tandem with the Talent Manager (and sometimes the CHRO) to ensure interview panels receive timely information prior to interviews; ensure interviewing packets, interview feedback and candidate materials are received and delivered in a timely fashion.


• You are able to create an excellent candidate experience which includes timely updates on hiring/interviewing status when applicable.


• Schedules and facilitates onboarding in collaboration with the hiring managers and staff training and development team.


• You will work across key support teams to create and distribute new hire itineraries, employee resource guides and ensure key touch points for all facets of onboarding (IT, Operations and training) are integrated seamlessly into new hire schedules.


• Be able to follow up with new hires on background and reference checks; and assist new employees with new hire documents, to ensure they are completed in a timely fashion.


• Using Zendesk, ensure the timely execution of new hire onboarding/offboarding processes. This includes termination notifications, new hire paperwork collection and uploads into ADP, I-9 and completion of the background check process.


• Provide culturally relevant and responsive support to all employees while maintaining confidentiality and compliance with internal policies and procedures


• Will perform other duties as required.

REQUIRED QUALIFICATIONS

• Experience as a HR or Talent Coordinator, Job Developer or directly working on a hiring team.


• At least 3 years of work experience with HR administration, processes and talent management.


• Proven customer service skills and enthusiasm for providing exceptional service to a diverse population of candidates and staff.


• You are detail oriented and comfortable managing multiple priorities in a fast-paced environment.


• You are a collaborative team player with strong organizational skills, willing to support where needed.


• Experience working with ATS systems such as Lever or Bamboo.


• Must have proficiency in Microsoft Office Suite, ATS, and HRIS systems (ADP, Bamboo, Lever).


• Ability to prioritize and meet deadlines for multiple concurrent tasks.

Company Description

Established San Francisco Staffing Company placing Temp, Temp-to-Hire and Direct roles.

Company Description

Established San Francisco Staffing Company placing Temp, Temp-to-Hire and Direct roles.