Talent Acquisition and Onboarding Coordinator

XPEL; San Antonio (TX); On-site; USD 48,000 - 68,000; Full time

Job summary

XPEL is seeking a Talent Acquisition & Onboarding Coordinator to manage end-to-end hiring and onboarding. You will coordinate recruitment activities, facilitate a positive candidate experience, and act as a liaison between candidates and internal partners to ensure timely, compliant hiring.

In this in-office, full-time role, you will handle requisitions, schedule interviews, assist with sourcing and immigration tasks, coordinate new hire paperwork and orientations, track onboarding progress,

Qualifications

• BS in Human Resources or equivalent.
• 1–2 years’ experience in Talent Acquisition and Onboarding coordination.
• Proficient with Microsoft Office; familiarity with ATS/HRIS (Workday a plus).
• Excellent communication and collaboration across dispersed teams.
• Strong organizational skills and ability to maintain confidentiality.
• In-office full time.

Responsibilities

• Coordinate requisitions and offers through approval; keep stakeholders updated.
• Schedule and coordinate interviews between candidates and hiring teams.
• Assist recruiters with sourcing, hiring and immigration activities.
• Coordinate new hire paperwork and onboarding tickets; assist with orientations.
• Coordinate preboarding communications and welcome materials.
• Ensure completion of new hire documents (tax forms, background checks, policy acknowledgments, work eligibility).
• Track onboarding progress and follow up on requirements.
• Maintain records in ATS and onboarding documentation.
• Support internship hiring and recruitment drives; assist with events.
• Prepare Talent Acquisition and Onboarding reports.
• Maintain recruitment documentation and ensure policy compliance.
• Deliver a professional, positive experience for candidates and employees.
• Identify opportunities to improve recruiting and onboarding processes.
• Other duties as assigned.

Skills

Talent Acquisition

Onboarding coordination

Communication

Organization & planning

Confidentiality

Education

BS in Human Resources or equivalent

Tools

Microsoft Office (Excel/Word)

ATS/HRIS (Workday a plus)

Job description

Job Summary

The Talent Acquisition & Onboarding Coordinator supports the end-to-end hiring and onboarding process by coordinating recruitment activities, facilitating a positive candidate experience, and ensuring a smooth transition for new hires. This role serves as a key liaison between candidates, and internal business partners to ensure timely and compliant hiring and onboarding activities.

Core Duties

• Create and route requisitions and offers through the approval process for all internal hires while keeping the stakeholders updated.
• Schedule and coordinate interviews between candidates and hiring teams
• Assist recruiters with sourcing, hiring and immigration activities.
• Coordinate new hire paperwork, initiate any needed internal onboarding tickets, and as needed assist with new hire orientations.
• Coordinate preboarding communications and welcome materials.
• Ensure completion of new hire documentation, including tax forms, employment verification, background checks, policy acknowledgments, and work authorization documents.
• Track onboarding progress and follow up on outstanding requirements.
• Maintain accurate employee records in the ATS and onboarding documentation.
• Support special projects such as internship hiring, recruitment drives and other career events.
• Prepare Talent Acquisition and Onboarding reports.
• Maintain recruitment documentation and ensure compliance with company policies and labor regulations.
• Deliver a professional and positive experience for candidates and internal and new employees.
• Identify opportunities to improve recruiting and onboarding processes.
• Other duties as assigned

Job Requirements

• BS in Human Resources or equivalent
• 1-2 years’ experience in Talent Acquisition and Onboarding coordination.
• Advanced knowledge of Microsoft Office (Excel, Word, etc.)
• Strong organizational and planning skills. Ability to maintain confidentiality.
• Ability to work well with others both in person and across other offices through remote communications.
• Excellent communication skills, including the ability to effectively communicate and integrate with geographically dispersed leaders and teams.
• Strong problem-solving ability with prioritization and attention to detail.
• Experience working with ATS and HRIS platforms. Familiarity with Workday is a plus.
• Ability to speak, read and write in English. Spanish is a plus.
• In office full time

XPEL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.