HR Coordinator

EMCOR; Raleigh (NC); On-site; USD 60,000 - 72,000; Full time

Job summary

Southern Industrial Constructors, INC. in Raleigh, NC is seeking a motivated HR Coordinator to provide administrative and operational support to the Human Resources team.

You will help ensure HR programs, employee records, compliance activities, and training initiatives are organized and executed with follow-through. You will coordinate onboarding activities, manage HR documentation, track training logistics, and assist with scheduling, travel, and event support across the office and multiple

Qualifications

• 1+ year of administrative/HR support experience.
• Experience with training logistics, document management, or compliance tracking.
• Strong organizational and communication skills.

Responsibilities

• Serve as the primary administrator for HR personnel records and document systems.
• Maintain accurate employee records and updates for status changes.
• Coordinate compliance training and onboarding activities.
• Assist with onboarding administrative tasks and scheduling.
• Manage training schedules, logistics, and related communications.

Skills

HR support

Training logistics

Document management

Compliance tracking

Administrative coordination

Microsoft Office

pVault

iCIMS

Smartsheet

Flex by Novara

Vista Viewpoint

Tools

Microsoft Office

pVault

iCIMS

Smartsheet

Flex by Novara

Vista Viewpoint

Job description

About Us

We perform installation, rigging, millwrighting, and maintenance for manufacturing and industrial markets across the Southeast.

Job Summary

Southern Industrial Constructors, INC. is seeking a HR Coordinator based out of the Raleigh, NC office. The HR Coordinator provides administrative and operational support to the Human Resources team, helping ensure HR programs, employee records, compliance activities, and training initiatives are organized, accurate, and executed with a high level of follow-through. This role is responsible for coordinating administrative processes, maintaining HR documentation, tracking compliance requirements, supporting training logistics, and assisting with onboarding activities. The successful candidate is highly organized, detail-oriented, dependable, and takes ownership of assigned responsibilities from start to finish.

Essential Duties & Responsibilities

• Serve as the primary administrator for HR personnel records and document management systems, including pVault and other designated repositories.
• Upload, organize, maintain, and manage personnel documentation and HR records in accordance with company requirements.
• Maintain accurate employee records and ensure timely updates related to employee status changes, including terminations.
• Administer, assign, and track required compliance training through Flex by Novara and other company training platforms.
• Monitor compliance training completion requirements and follow up with employees and managers as needed.
• Maintain HR compliance-related documentation and training records.
• Coordinate administrative aspects of compliance initiatives and reporting activities.
• Coordinate logistics for leadership development programs, HR training events, open enrollment support, and other employee development initiatives.
• Manage training schedules, communications, attendance tracking, meeting space reservations, travel arrangements, materials, catering, and related logistics.
• Support monthly, quarterly, and annual training programs across multiple locations.
• Assist the HR Generalist with onboarding-related administrative activities, including document collection, materials preparation, scheduling support, and onboarding communications as assigned.
• Manage company swag inventory, ordering, distribution, and replenishment.
• Prepare and submit invoices, purchase requests, expense reports, and supporting documentation as needed.
• Assist HR Management Team with administrative projects, special projects, department initiatives, and day-to-day support needs.
• Maintain confidentiality of sensitive employee and company information.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Education and/or Experience

• One plus (1+) year of administrative, coordinator, or human resources support experience preferred.
• Experience supporting training logistics, document management, compliance tracking, or office administration preferred.

Computer Skills

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to learn and utilize HR-related systems including pVault, iCIMS, Smartsheet, Flex by Novara, Vista Viewpoint, and other business applications.
• Ability to maintain accurate data, organize electronic records, and manage documentation in shared systems.

Required Attributes

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Highly organized with strong attention to detail.
• Strong follow-through and commitment to completing assigned tasks accurately and on time.
• Dependable, accountable, and willing to take ownership of assigned responsibilities from start to finish.
• Eager to learn and willing to take initiative as new responsibilities are assigned.
• Able to manage multiple priorities, deadlines, and requests in a fast-paced environment.
• Strong customer service mindset and ability to interact professionally with employees, managers, vendors, and HR team members.
• Able to work independently while keeping appropriate stakeholders informed.
• Able to handle sensitive and confidential information with discretion.
• Able to travel up to 10% as business needs required.

Language Skills

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of customers, employees, vendors and suppliers, and other contractor organizations. Bilingual in Spanish/English preferred.

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to operate a computer and other office equipment. The employee may occasionally stand, walk, reach with hands and arms, and lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may occasionally travel to other company locations or jobsite locations for open enrollment, training, or other HR support needs.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in a typical office environment. The noise level in the work environment is usually moderate.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

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