HR Coordinator

The Josselyn Center Nfp; Northbrook (IL); On-site; USD 44,000 - 46,000; Full time

Job summary

The Josselyn Center Nfp is seeking an HR Coordinator to provide administrative support across benefits, leave, and HRIS data entry. You will help maintain employee files, respond to routine inquiries, and assist onboarding and offboarding activities in a Monday–Friday on-site role in Northbrook, IL.

Ideal candidates have a high school diploma (associate/bachelor in HR preferred) and 0–2 years of related experience.

Qualifications

• 0–2 years administrative, customer service, or office support experience; prior HR exposure is a plus but not required.
• High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Willingness to learn HR policies, procedures, and compliance requirements.

Responsibilities

• Provide administrative support for benefits processes, including data entry and enrollments.
• Assist with leave of absence administration by tracking documentation and communications.
• Maintain confidential employee files and assist with onboarding/offboarding activities.
• Enter and update employee information in HRIS and related systems with accuracy.
• Support compliance activities, audits, and training tracking.

Skills

Attention to detail

Communication skills

Microsoft Office

HR systems

Education

High school diploma

Associate/Bachelor in HR

Tools

HRIS systems

MS Excel

Job description

Job SummaryThe HR Coordinator is an entry level role that provides administrative and clerical support to the Human Resources function, reporting to the HR Manager. This position supports day to day HR operations, including benefits and leave processes, employee file maintenance, responding to routine employee inquiries, and general administrative tasks. The HR Coordinator plays an important role in supporting a positive employee experience while learning core HR functions and practices.Schedule: Monday - Friday 9 AM - 5 PM onsite in Northbrook ILCompensation: $24.73/hr ($45,000)Essential Responsibilities and MetricsProvide administrative support for employee benefits processes, including data entry, enrollments, and routing employee questions to appropriate HR team membersAssist with leave of absence administration by tracking documentation, updating records, and supporting communications under guidance from the HR ManagerServe as a first point of contact for routine employee questions related to HR policies, benefits, and leave; escalate more complex or sensitive issues as appropriateMaintain accurate, organized, and confidential employee personnel files in accordance with established procedures and record retention requirements. Assist with maintaining immigration-related documentation and working with staff to update.Support onboarding activities, including:Distributing and tracking completion of onboarding forms and documentationCollecting, organizing, and filing recommendation letters and new hire paperworkPreparing onboarding packets and welcome materialsSupport offboarding activities, including:Coordinating with employee and internal stakeholders on property returnTracking unemployment claims and support the response process if needed.Enter and update employee information in HRIS and related systems, ensuring accuracy and attention to detailPrepare standard HR correspondence and forms using approved templates and guidelinesProvide general administrative support to the HR team, including assistance with compliance activities, audits, training tracking, and special projectsQualificationsHigh school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred0–2 years of administrative, customer service, or office support experience; prior HR exposure is a plus but not requiredStrong attention to detail and commitment to confidentialityBasic proficiency with Microsoft Office and comfort learning HR systemsStrong organizational, communication, and customer service skillsWillingness to learn HR policies, procedures, and compliance requirements