HR Coordinator

Gainor Staffing; New York (NY); On-site; USD 48,216 - 55,104; Full time

Job summary

A leading independent Pre-K–12 school in New York City is looking for a Human Resources Coordinator to manage payroll, HR operations, and enhance employee engagement. This temp-to-perm role requires strong attention to detail, collaboration skills, and experience with payroll systems like ADP WFN. The ideal candidate will thrive in a dynamic, student-centered environment.

Qualifications

• At least 5 years of experience in payroll administration and/or human resources.
• Experience navigating compliance across multiple states.
• Strong communication skills for employee support.

Responsibilities

• Oversee full payroll cycle ensuring accuracy and compliance.
• Maintain payroll systems and integrate with HR/finance platforms.
• Support onboarding and offboarding processes.

Skills

Detail-oriented

Compliance navigation

Communication

Team collaboration

Payroll administration

Tools

ADP WFN

Job description

A leading independent Pre-K–12 school in New York City is seeking a Human Resources Coordinator to join the team on a temp-to-perm basis. With a diverse student body from over 100 zip codes, the school thrives on collaboration and a deep commitment to belonging. The culture emphasizes a student-centered approach, open-mindedness, and a shared passion for positive impact.

Who You Are

• A detail-oriented professional with at least 5 years of experience in payroll administration and/or human resources operations.
• Adept at navigating complex compliance landscapes across multiple states and jurisdictions.
• Experienced in working with payroll and HR systems, especially ADP WFN.
• A clear communicator who can support employees and leadership with empathy and precision.
• Someone who thrives in a collaborative environment and enjoys improving systems and processes.

What You’ll Do

• Oversee the full payroll cycle for a diverse workforce, ensuring accuracy, timeliness, and compliance.
• Maintain and enhance payroll systems, integrating with HR and finance platforms as needed.
• Reconcile payroll data, benefits deductions, and general ledger entries to ensure financial accuracy.
• Partner with HR and Finance teams to support audits, reporting, and budget planning.
• Respond to employee inquiries related to pay, time off, and benefits.
• Support onboarding and offboarding processes, ensuring smooth transitions and accurate data capture.
• Coordinate benefits administration, including enrollments, changes, and leave programs.
• Maintain employee records and generate reports.
• Contribute to internal communications and employee engagement initiatives.

What Success Looks Like

• Payroll is processed seamlessly and on schedule, with minimal errors.
• Employees feel supported and informed when navigating pay, benefits, and HR processes.
• Data across payroll, HRIS, and accounting systems is accurate, consistent, and audit-ready.
• HR and Finance leadership receive timely, insightful reports that support planning and compliance.
• Continuous improvements are made to systems, policies, and workflows to enhance efficiency and employee experience.

Pay Rate Range: $35-40 per hour, based on experience.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision-making, veteran or military status, or any other characteristic protected under applicable law.