HR Coordinator

HireTalent; New York; On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is on the lookout for a Compliance Coordinator who thrives in a fast-paced, collaborative environment. In this pivotal role, you'll manage personnel files, coordinate interviews, and ensure compliance with company standards. Your attention to detail and exceptional organizational skills will be key as you handle various responsibilities, from processing background checks to providing excellent customer service. If you possess a passion for helping others and are eager to contribute to a dynamic team, this opportunity is perfect for you. Join a company that values professionalism and operational excellence, and take your career to the next level!

Benefits

Relocation Assistance

Flexible Work Hours

Professional Development Opportunities

Qualifications

• Experience in customer service or staffing setting is a must.
• Detail-oriented and well organized with strong communication skills.

Responsibilities

• Manage personnel files and ensure compliance with company standards.
• Coordinate interviews and communicate with clients and candidates.

Skills

Customer Service

Excel

Google Suite

Microsoft Office

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Tools

Excel Macros

Microsoft Word

Microsoft Access

Microsoft PowerPoint

Job description

We seek individuals who will thrive in a fast-paced, high-energy and collaborative environment. If you take pride IN your work, are HIGH-PERFORMING, very organized, computer saavy and seek to creatively strategize, this is the position for you.
Here’s what you’ll do:

• Create and manage personnel files for consultants and employees. Send out reminder e-mails, texts and calls to candidates with urgent items.
• Coordinate interviews with clients.
• Submit resumes in client portals.
• Ensure compliance of personnel files with Company and Client requirements and standards.
• Assess credentials for deficiencies to standards and communicates all issues to Management.
• Contact professionals to update missing/expiring credentials and requirements according to established target dates.
• Work with finance and internal systems for accurate and current record-keeping of all personnel files.
• Process background checks, drug screens, and verification of professional licenses, credentials and education.
• Work with Clients to fulfill requests for personnel information and client audits
• Communicate directly with internal and external staff to ensure all requirements are completed accurately and timely. Provides excellent customer service to all parties.
• Process reactivations and rehires. Facilitate completion of all required items and pushing these to work.
• Front desk duties which include getting a schedule from candidates asking for referrals, addressing concerns and customer service.
• Maintain professional but cheerful and friendly demeanor.
• The Compliance Coordinator reports directly to the Resource Manager and must be able to foster a strong team environment.
• Covers staffing daily.
• Other duties as assigned to meet business needs.

A little bit about your work style:

• Adheres to a culture of professionalism, operational excellence and drives for results.
• Prioritizes changing demands, multi-tasks and creatively meets deadlines in a dynamic but independent environment.
• Assumes and executes additional responsibilities as assigned.
• Organizational agility. Knows how to get things done both through formal channels and informal methods.
• Enjoys diverse relationships – relates well to a wide variety of diverse styles, types, and personalities. Open to differences.
• Laughs at the occasional work overload and punches through.

Here’s what you’ll bring to the table:

• Experience in a customer service or staffing setting.
• Strong with Excel, Excel macros, google suite of office products
• Passion for providing the highest level of customer service to internal and external customers
• Must be detail-oriented, conscientious, and very well organized
• Professional demeanor with excellent written and verbal communication skills
• Proficiency with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Ability to work under pressure and deadlines
• Ability to organize and prioritize workload, multi-task using effective time management skills.
• Strong believer in documentation and details.
• High degree of discretion dealing with confidential information
• Must be available to work schedule as assigned.
• Must be available to work beyond the normal hours in the workweek and weekends should management request or require time to meet business needs.

Our policy requires pre-employment background and reference checking and testing.
Compensation and Benefits:
Relocation assistance is available for the truly awesome candidate.
Reliable candidates seeking an exciting new opportunity are encouraged to apply. Reply to this ad or email us at [e-mail] . Please include your current resume and cover letter with salary requirements. Qualified candidates will be contacted immediately for an interview.
HireTalent is an equal opportunity employer.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.