HR Coordinator

La Posada Green Valley, AZ; Green Valley (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Excellent work-life balance

Paid time off (PTO)

401(k) with company match

Comprehensive health insurance

Mileage incentive program

On-site fitness center

Preschool discount

Job summary

La Posada Green Valley, AZ seeks a full-time Human Resources Coordinator to join the HR team in Green Valley, Arizona. This role supports recruitment, onboarding, employee records, compliance, communications, and HR programs to enrich the employee experience in an award-winning senior living community.

The HR Coordinator will be a trusted resource, ensuring confidentiality and adherence to policies while partnering with HR leadership and departments across the organization.

Qualifications

• High School Diploma or GED required.
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Responsibilities

• As the primary contact for employees, candidates, and visitors by phone, email, and in-person inquiries, provide professional and timely assistance.
• Support the recruitment process with job postings, applicant communication, interview scheduling, candidate follow-up, and onboarding activities.
• Coordinate and process new hire, transfer, and employee change documentation to ensure accuracy and completion.
• Maintain accurate and confidential employee records and HR-related documents.
• Assist with HRIS data entry and maintain confidentiality of employee information.
• Ensure compliance with I-9 documentation and audits.
• Coordinate onboarding activities including orientation and new hire paperwork.
• Provide information on HR policies, benefits, and employment-related questions; escalate as needed.
• Support employee engagement initiatives and HR events.
• Assist with planning and scheduling training programs and HR events.
• Prepare HR communications and reports using Microsoft Office.
• Provide payroll support and respond to employee questions as needed.
• Manage office supplies for the Administration building.
• Maintain HR calendars and schedule department activities.
• Retrieve and provide employment information to authorized individuals while maintaining confidentiality.
• Ensure compliance with policies and protect sensitive information.
• Perform other duties and special projects as assigned.

Skills

Relationship building

Customer service

Communication

Confidentiality

Integrity and ethics

Accountability

Organization

Detail oriented

Reliability

Adaptability

Judgment

Education

HS Diploma or GED

Associate degree in HR/Business

Tools

HRIS

Microsoft Office

Applicant Tracking Systems

Job description

Come Join Our Dynamic Team!

Are you passionate about people, delivering exceptional service, and making a meaningful impact in the workplace? Do you thrive in a collaborative environment where integrity, professionalism, and relationships matter? If so, we'd love to meet you!

Human Resources Coordinator

La Posada at Park Centre is seeking a full-time Human Resources Coordinator to join our Human Resources team in beautiful Green Valley, Arizona. This is an exciting opportunity to build your HR career while supporting an award-winning senior living community dedicated to enriching the lives of residents and employees alike.

• Why Choose La Posada?
• Excellent work-life balance
• Generous Paid Time Off (PTO)
• 401(k) with company match
• Comprehensive health insurance
• Mileage Incentive Program for employees living more than 15 miles away
• Beautiful campus with an on-site fitness center
• Discount at Los Niños del Valle Preschool
• Employee Scholarship Program—up to $2,500 per year after six months of service, plus annual opportunities for additional scholarship awards

Position Summary

The Human Resources Coordinator provides comprehensive administrative and operational support for the day-to-day functions of the Human Resources Department. This role coordinates key HR processes, including recruitment, onboarding, employee records management, compliance, employee communications, and HR programs.

As a trusted resource for employees and leaders, the HR Coordinator delivers timely, accurate, and professional support while maintaining confidentiality and ensuring compliance with company policies and employment laws. Working closely with HR leadership and departments across the organization, this position plays an important role in fostering a positive employee experience and supporting La Posada's mission, values, and organizational goals.

Essential Functions

• Serve as a primary point of contact for employees, candidates, and visitors by phone, email, and in-person inquiries, providing professional and timely assistance.
• Support the recruitment process by assisting with job postings, applicant communication, interview scheduling, candidate follow-up, and onboarding activities.
• Coordinate and process new hire, transfer, and employee change documentation to ensure accuracy and completion.
• Maintain accurate and confidential employee records, including personnel files, employment documentation, training records, and other HR-related documents.
• Process, verify, and maintain HR documentation related to recruitment, employee changes, performance management, training, leaves of absence, and other employment matters.
• Perform routine HRIS data entry and updates while ensuring accuracy and confidentiality of employee information.
• Maintain compliance records, including I-9 documentation, required audits, and employment file reviews.
• Assist with background checks, drug screenings, TB testing, and other pre-employment requirements.
• Coordinate employee onboarding activities, including orientation scheduling, new hire paperwork, and communication with departments.
• Provide employees with information regarding HR policies, procedures, benefits, and general employment-related questions while escalating issues as appropriate.
• Support employee engagement initiatives, including recognition programs, birthday and anniversary acknowledgments, and HR events.
• Assist with planning, coordinating, and setting up employee training programs and HR-related events.
• Prepare HR communications, reports, presentations, and other documents using Microsoft Office applications.
• Provide administrative support for payroll processes, including responding to employee questions, reviewing documentation, and assisting with payroll-related tasks as needed.
• Manage office supply inventory and ordering for the Administration building.
• Assist with maintaining HR calendars, scheduling meetings, and coordinating department activities.
• Retrieve and provide employment information to authorized individuals and organizations while maintaining confidentiality.
• Ensure compliance with company policies and procedures and maintain the integrity of sensitive employee information.
• Perform additional duties and special projects as assigned by the Human Resources Manager or Vice President of Human Resources.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Competencies

• Relationship Building – Ability to establish and maintain positive working relationships with employees, leaders, and external contacts.
• Customer Service Orientation – Ability to provide professional, responsive, and solutions-focused support.
• Communication – Ability to communicate effectively, both verbally and in writing.
• Confidentiality – Ability to maintain confidentiality of sensitive employee and company information.
• Integrity and Ethics – Ability to demonstrate professional conduct and sound judgment.
• Accountability – Ability to take ownership of responsibilities and follow through on commitments.
• Organization – Ability to manage multiple priorities, maintain accurate records, and meet deadlines.
• Detail Oriented – Ability to identify errors and maintain accuracy in documentation and data entry.
• Reliability – Ability to consistently perform responsibilities with dependability and professionalism.
• Adaptability – Ability to adjust to changing priorities and support various HR initiatives.
• Judgment – Ability to make appropriate decisions using available information and established guidelines.

Skills And Abilities

High School Diploma or General Education Degree (GED) required. Associate degree in Human Resources, Business Administration, or related field preferred.

Two (2) years of experience in Human Resources, office administration, customer service, or a related field required. Prior experience supporting HR functions, employee records, recruitment, onboarding, or HRIS systems preferred. Equivalent combinations of education and experience may be considered.

Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Ability to learn and effectively utilize HRIS, applicant tracking systems, and other department-specific software.

Bilingual English/Spanish required; must be able to read, write, and communicate effectively in both languages.

Work Environment

Work in an office environment which is climate controlled. May occasionally have to be outside exposed to temperature and varied weather conditions.