HR Coordinator

Dufry Careers; Grand Rapids (MI); On-site; USD 24,796 - 27,552; Full time

Job summary

The HR Coordinator at Grand Rapids airport provides essential HR support to the branch, assisting with recruiting, onboarding, and maintaining employment records. The role also handles airport badging where applicable and distributes HR communications.

This is a non-exempt position reporting to the HR Manager in line with local requirements. Responsibilities include answering pay and policy questions, processing confidential documents, coordinating interviews and offers for hourly associates,

Qualifications

• Requires knowledge of word processing, spreadsheet and data base software.
• Ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner.
• Ability to read, write and comprehend instructions, short correspondence and policy documents.
• Basic keyboarding or other repetitive motions.

Responsibilities

• Answer administrative questions related to pay, policies and procedures, and distribute documents.
• Compile, file, and safeguard confidential documents and records.
• Provide administrative support for recruiting activities including posting jobs, coordinating interviews, and generating offer letters.
• Administer pre-employment screening such as drug testing, background checks, and airport badging.
• Coordinate and assist with the new hire process and onboarding paperwork.
• Coordinate confidential HR investigations.
• Support HR Specialists and HR Manager while maintaining confidentiality.
• Perform general HR admin tasks and maintain HR data and documents.
• Promote positive associate and labor relations.

Skills

Word processing software

Spreadsheet software

Database software

Tools

Word

Excel

HRMS systems

Job description

Airport Location: Grand Rapids Airport F&B
Advertised Compensation: $18.14 to $20.15

Summary

The HR Coordinator provides assistance with and facilitates HR support tasks and activities within the branch. The position assists with recruiting associates, administering hiring and on-boarding, preparing and maintaining employment records, and airport badging, if applicable. This position also maintains other human resources documentation, distributes human resources communications as appropriate, and performs all other responsibilities as directed by the business or as assigned by Management. This is a non-exempt position and typically reports to the HR Manager, depending on local requirements.

Essential Functions

• Interacts with associates in a professional and pleasant manner to answer administrative questions related to pay, policies and procedures, and/or distribute work related documents, materials, and information.
• Compiles, files, and safeguards employment, benefit, pay change, informational and other confidential documents and records in accordance with company policy.
• Provides administrative support for recruiting activities and initiatives, including, but is not limited to posting job openings, attending career fairs, coordinating interviews, and generating offer letters for hourly associates. Administers pre-employment screening such as drug testing, background checks, airport badging, and WOTC.
• Coordinates and assists with the new hire process, including assisting and ensuring new hires properly complete on-boarding paperwork, submitting and processing paperwork with appropriate persons, creating new employee files, coordinating orientation, and supporting training efforts.
• Coordinates confidential HR investigations.
• Supports HR Specialists and HR Manager in solving HR problems. Maintains confidentiality.
• Performs general administrative functions including, but not limited to, generating reports, maintaining employee files, processing changes to employee records in HRMS systems and appropriate persons, completing logs and checklists, processing required forms and worksheets, and maintaining HR data, forms, and documents.
• Promotes positive associate and labor relations.

Minimum Qualifications, Knowledge, Skills, and Work Environment

• Requires knowledge of word processing, spreadsheet and data base software.
• Demonstrates the ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner.
• Requires the ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with customers.
• Requires basic keyboarding or other repetitive motions.

Drug Free Workplace (DFW)

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).