HR Coordinator

Avolta AG; Grand Rapids (MI); Hybrid; USD 25,000 - 28,000; Full time

Job summary

Avolta AG at Grand Rapids Airport F&B is seeking an HR Coordinator to provide assistance with HR support tasks, recruiting activities, onboarding, and maintaining employment records. Responsibilities include administering screenings, coordinating new hire processes, and handling confidential files.

The role requires basic HR knowledge, strong communication, and the ability to interact professionally with associates and the public in a fast-paced airport environment.

Qualifications

• Knowledge of word processing, spreadsheet and database software.
• Ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner.
• Ability to speak, read and comprehend instructions, short correspondence and policy documents.
• Basic keyboarding or other repetitive motions.

Responsibilities

• Assist with recruiting activities and posting job openings.
• Administer pre-employment screening such as drug testing and background checks.
• Coordinate onboarding paperwork and new hire orientation.
• Maintain confidential employee records and HR documents.
• Support HR investigations and employee relations.
• Generate HR reports and maintain HR data in HRMS systems.

Skills

Word processing

Spreadsheets

Database software

Public interaction

Communication

Tools

HRMS systems

Job description

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Airport Location: Grand Rapids Airport F&B
Advertised Compensation:$18.14to $20.15

200019

Summary:

The HR Coordinator provides assistance with and facilitates HR support tasks and activities within the branch. The position assists with recruiting associates, administering hiring and on-boarding, preparing and maintaining employment records, and airport badging, if applicable. This position also maintains other human resources documentation, distributes human resources communications as appropriate, and performs all other responsibilities as directed by the business or as assigned by Management. This is a non-exempt position and typically reports to the HR Manager, depending on local requirements.

Essential Functions:

Interacts with associates in a professional and pleasant manner to answer administrative questions related to pay, policies and procedures, and/or distribute work related documents, materials, and information.

Compiles, files, and safeguards employment, benefit, pay change, informational and other confidential documents and records in accordance with company policy.

Provides administrative support for recruiting activities and initiatives, including, but is not limited to posting job openings, attending career fairs, coordinating interviews, and generating offer letters for hourly associates. Administers pre-employment screening such as drug testing, background checks, airport badging, and WOTC.

Coordinates and assists with the new hire process, including assisting and ensuring new hires properly complete on-boarding paperwork, submitting and processing paperwork with appropriate persons, creating new employee files, coordinating orientation, and supporting training efforts.

Coordinates confidential HR investigations.

Supports HR Specialists and HR Manager in solving HR problems. Maintains confidentiality.

Performs general administrative functions including, but not limited to, generating reports, maintaining employee files, processing changes to employee records in HRMS systems and appropriate persons, completing logs and checklists, processing required forms and worksheets, and maintaining HR data, forms, and documents.

Promotes positive associate and labor relations.

Minimum Qualifications, Knowledge, Skills, and Work Environment:

Requires knowledge of word processing, spreadsheet and data base software

Demonstrates the ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner

Requires the ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with customers

Requires basic keyboarding or other repetitive motions

Drug Free Workplace (DFW)

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws andregulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members withoutregard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws andregulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members withoutregard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).