HR Coordinator

CFS; Glenview (IL); Remote; USD 40,000 - 56,000; Full time

Job summary

CFS is seeking a highly organized HR Coordinator to support recruiting, onboarding, and administrative operations across our team. This remote role is based near Oak Brook, IL, with periodic in-person meetings as needed.

You will post jobs, communicate with candidates, schedule interviews, manage applicant tracking, coordinate onboarding logistics, and support leadership with calendar and office operations. Strong communication, project management, and proficiency with AI tools are essential.

Qualifications

• Excellent written and verbal communication skills.
• Strong project management and organizational skills.
• Familiarity with AI tools and modern scheduling tech.
• Remote-ready, self-directed and proactive in issue resolution.
• Experience in recruiting coordination or HR support preferred.

Responsibilities

• Create, post, and manage job listings across Career Plug and LinkedIn for all open positions.
• Manage candidate communication throughout the hiring process - outreach, follow-ups, and status updates.
• Coordinate and schedule interviews across candidates and hiring managers.
• Keep applicant tracking organized and up to date.
• Coordinate onboarding logistics for new hires - paperwork, systems access, equipment, and first-week scheduling.
• Ensure a smooth onboarding experience from offer to ramp-up.
• Provide virtual office administration and calendar/schedule support.
• Manage office logistics, supplies, and vendor coordination.
• Coordinate leadership team meetings - scheduling, agendas, materials, and follow-ups.

Skills

Excellent communication

Project management

AI tools proficiency

Remote/work autonomy

Recruiting coordination

Tools

Google Workspace

Microsoft 365

Job description

We're looking for a highly organized, tech-savvy coordinator to support our growing team across recruiting, onboarding, and day-to-day administrative operations. This is a versatile role for someone who enjoys wearing multiple hats - you'll be the operational backbone behind our hiring process, new employee experience, and leadership team logistics. While the role is remote, you should be based near Oak Brook, IL and available to meet in person periodically.

Responsibilities for the HR Coordinator

• Create, post, and manage job listings across Career Plug and LinkedIn for all open positions
• Manage candidate communication throughout the hiring process - outreach, follow-ups, and status updates
• Coordinate and schedule interviews across candidates and hiring managers
• Keep applicant tracking organized and up to date

New Employee Onboarding

• Coordinate onboarding logistics for new hires - paperwork, systems access, equipment, and first-week scheduling
• Ensure a smooth, welcoming onboarding experience from offer acceptance through ramp-up

Administration & Office Operations

• Provide virtual office administration and calendar/schedule support
• Manage office logistics, supplies, and vendor coordination
• Coordinate leadership team meetings - scheduling, agendas, materials, and follow-ups

Qualifications Of The HR Coordinator

• Excellent written and verbal communication skills
• Strong project management and organizational skills; able to juggle multiple workstreams and keep details from slipping
• Comfort and fluency with AI tools and modern technology (e.g., AI assistants, scheduling tools, Google Workspace / Microsoft 365)
• Self-directed and reliable in a remote environment; proactive in flagging issues and closing loops
• Prior experience in recruiting coordination, HR support, executive assistance, or office administration preferred