HR Coordinator

Josselyn; Northbrook (IL); On-site; USD 28,000 - 40,000; Full time

Job summary

Josselyn in Northbrook, IL seeks an HR Coordinator to support HR operations, benefits, leave, and file maintenance while learning core HR functions. The role reports to the HR Manager and focuses on delivering timely administrative support to create a positive employee experience.

The schedule is Monday–Friday 9 AM–5 PM onsite in Northbrook, with compensation of $24.73/hr. This entry-level position includes exposure to HR policies and processes alongside day-to-day activities.

Qualifications

• High school diploma required; further HR education preferred.
• 0–2 years of administrative or office support experience; HR exposure a plus.
• Strong confidentiality and attention to detail; proficient in MS Office.

Responsibilities

• Provide administrative support for employee benefits processes, including data entry and inquiries.
• Assist with leave of absence administration and maintain records under guidance.
• Serve as first point of contact for routine HR questions on policies, benefits and leave.
• Maintain confidential employee files and assist with immigration documentation.
• Support onboarding: forms, paperwork, and welcome materials.
• Support offboarding: coordinate property return and unemployment claim tracking.
• Enter and update employee information in HRIS and related systems.
• Prepare standard HR correspondence and assist with compliance activities.

Skills

Attention to detail

Microsoft Office

HR systems

Communication skills

Customer service

Organizational skills

Education

High school diploma

Associate/Bachelor's degree in HR or related

Job description

Job Summary

The HR Coordinator is an entry level role that provides administrative and clerical support to the Human Resources function, reporting to the HR Manager. This position supports day to day HR operations, including benefits and leave processes, employee file maintenance, responding to routine employee inquiries, and general administrative tasks. The HR Coordinator plays an important role in supporting a positive employee experience while learning core HR functions and practices.

Schedule: Monday - Friday 9 AM - 5 PM onsite in Northbrook IL

Compensation: $24.73/hr ($45,000)

Essential Responsibilities and Metrics

• Provide administrative support for employee benefits processes, including data entry, enrollments, and routing employee questions to appropriate HR team members
• Assist with leave of absence administration by tracking documentation, updating records, and supporting communications under guidance from the HR Manager
• Serve as a first point of contact for routine employee questions related to HR policies, benefits, and leave; escape more complex or sensitive issues as appropriate
• Maintain accurate, organized, and confidential employee personnel files in accordance with established procedures and record retention requirements. Assist with maintaining immigration-related documentation and working with staff to update.
• Support onboarding activities, including:
  • Distributing and tracking completion of onboarding forms and documentation
  • Collecting, organizing, and filing recommendation letters and new hire paperwork
  • Preparing onboarding packets and welcome materials
• Support offboarding activities, including:
  • Coordinating with employee and internal stakeholders on property return
  • Tracking unemployment claims and support the response process if needed.
• Enter and update employee information in HRIS and related systems, ensuring accuracy and attention to detail
• Prepare standard HR correspondence and forms using approved templates and guidelines
• Provide general administrative support to the HR team, including assistance with compliance activities, audits, training tracking, and special projects

Qualifications

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• 0–2 years of administrative, customer service, or office support experience; prior HR exposure is a plus but not required
• Strong attention to detail and commitment to confidentiality
• Basic proficiency with Microsoft Office and comfort learning HR systems
• Strong organizational, communication, and customer service skills
• Willingness to learn HR policies, procedures, and compliance requirements