HR Coordinator

Mainstream Engineering Corporation; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Mainstream Engineering Corporation is seeking a versatile HR administrative assistant to handle timecard processing, payroll data entry, newsletters, and receptionist backup. The role requires flexibility and a can-do attitude.

You will support multiple departments, coordinate meetings and social events, and maintain training materials while ensuring accuracy in MS Office tasks and employee records.

Qualifications

• High School diploma required; AA/AS preferred.
• Experience with MS Office Suite; Excel and PowerPoint are critical.
• Positive attitude, can-do spirit and willingness to learn.
• Superior ability to follow up with employees at all levels.

Responsibilities

• Reconcile timecards and invoices; enter data into payroll and benefits systems; assist with HR audits.
• Enter new hire information; update training materials; publish the company newsletter.
• Answer phones as receptionist backup; assist with coordinating social functions and events.
• Provide administrative support to Sales, Marketing, Production, IT as needed.

Skills

Positive attitude

Can-do spirit

Attention to detail

Strong work ethic

Education

High School diploma

AA or AS preferred

Tools

MS Office Suite

Excel

Word

PowerPoint

Outlook

Job description

Position Summary

We are looking for someone who can tackle HR administrative and clerical duties. Flexibility, adaptability and a "CAN-DO" attitude are critical. Sometimes the work is timecard processing, spreadsheets and reconciliation. Other times the work is ordering lunches, scanning and filing invoices, composing and publishing the company newsletter or answering phones as the primary backup to our receptionist. Still at other times, you will be called upon to plan company socials where you will be charged with ensuring that the events go off without a hitch.

Primary Duties

• This individual will utilize computer skills, Excel skills and math skills in the reconciliation of timecards and various invoices. Additionally, they will enter data into our payroll and benefits systems, compose and publish the company newsletter, and perform other duties essential to keeping our small business running, such as updating training materials, entering new hire information, and assisting with HR audits.

Secondary Duties

• This person will help coordinate social functions (company parties, lunch and learns) answer phones as the primary backup to our receptionist, and act as a backup to other departments (Sales, Marketing, Production, IT) as necessary. Working closely with representatives across the firm, they will provide administrative support as needed.

Position Requirements

• High School diploma required, AA or AS preferred
• Experience with MS Office Suite (EXCEL, WORD, POWERPOINT, OUTLOOK). Excel and POWERPOINT are critical.
• Positive attitude, can do spirit and willingness to learn are essential to success
• Superior ability to follow up with all levels of employees - from the CEO on down
• Ability to work an 8AM to 5PM schedule, Monday through Friday, regularly

Mainstream Engineering Corporation is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.