HR Coordinator

Walbridge; Chicago (IL); On-site; USD 30,000 - 39,000; Full time

Job summary

Walbridge is seeking a self-motivated HR Coordinator in Chicago with about two years of experience to wear many hats. You will work directly with leadership, handling recruiting, payroll support, onboarding, and culture-building to influence how we hire and support our people as we grow.

Responsibilities include candidate sourcing and onboarding, maintaining HR records, managing offboarding, benefits questions, and shaping our culture.

Qualifications

• 2+ years in HR, recruiting, or people operations
• Working knowledge of employment law basics and HR best practices
• Experience with HR tools such as an HRIS or ATS and ability to pick up new ones quickly
• Exceptional organization and follow-through with multiple priorities
• Strong written and verbal communication skills
• Sound judgment and discretion with confidential information

Responsibilities

• Recruiting and onboarding: post roles, source and screen candidates, schedule interviews, create a positive candidate experience, run onboarding and first-week logistics.
• HR operations: maintain employee records, manage onboarding/offboarding, track headcount and turnover, share insights with leadership.
• Benefits and compliance: respond to benefits questions, administer open enrollment, draft and refine policies and the handbook.
• Culture and employee experience: be a trusted resource, plan team events and surveys, shape culture and communication as the team grows.
• Special projects: set up performance reviews, research new tools, coordinate team offsites.

Skills

Communication

Organization

HR software knowledge

Discretion

Attention to detail

Tools

HRIS

ATS

Job description

Overview

We're looking for a self-motivated HR Coordinator with about two years of experience who's ready to wear many hats. There's no established playbook here, and that's the opportunity. You'll work directly with leadership, handle everything from recruiting to payroll support to culture-building, and have real influence on how we hire, onboard, and support our people as we grow. If you like building processes rather than just following them, this is the role for you.

Responsibilities

Recruiting and Onboarding

• Post roles, source and screen candidates, schedule interviews, and keep hiring managers on track
• Create a candidate experience that makes a small company feel polished and welcoming
• Run onboarding for new hires, including paperwork, equipment, system access, and a strong first week
• Continuously improve our onboarding checklist and materials as we learn what works

Build and Run HR Operations

• Set up and maintain our employee records, and HR documentation, and organize them so they scale
• Manage new hire, status change, and offboarding processes from start to finish
• Track key people metrics such as headcount, hiring pipeline, and turnover, and share insights with leadership

Benefits, and Compliance

• Be the go-to for benefits questions and help administer open enrollment
• Draft and refine policies and the employee handbook as we grow

Culture and Employee Experience

• Be a trusted, approachable resource for employees and a confidential sounding board
• Plan team events, recognition programs, and feedback surveys that fit who we are
• Help shape our culture, values, and the way we communicate as the team expands

Special Projects

• Take on whatever the business needs, whether that's setting up a performance review process, researching new tools, or coordinating a team offsite

Qualifications

Required

• 2+ years of experience in HR, recruiting, or people operations, ideally including exposure to a smaller or fast-growing company
• Working knowledge of employment law basics and HR best practices
• Experience with HR tools such as an HRIS or ATS and the ability to pick up new ones quickly
• Exceptional organization and follow-through, with the ability to juggle competing priorities without losing details
• Strong written and verbal communication skills
• Sound judgment and discretion with confidential information

Preferred

• Experience at a startup or scaling company
• SHRM-CP, PHR, or progress toward an HR certification
• Comfort with spreadsheets and basic reporting

EEO/AA Employer M/F/D/V

L5 Mission Critical is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local law.