HR Coordinator

Eagle Fire; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical coverage for team and family

401(k) with company match

Life and disability insurance

Paid holidays

Employee Assistance Program

Referral program

Professional development

Job summary

Eagle Fire Inc. is seeking a Human Resources Coordinator to support onboarding, records management, and HR programs across multiple locations. The role involves processing new hire paperwork, background checks, I-9 compliance, and maintaining confidential personnel records.

Candidate should have 2+ years in HR administration, strong organizational skills, and experience with Paycom or similar HR systems. Occasional travel may be required to support onsite onboarding and HR activities.

Qualifications

• Two years of HR administration or related support experience.
• Strong organizational skills and attention to detail.
• Professional communication and discretion with confidential information.

Responsibilities

• Coordinate onboarding for new hires and track required documents.
• Support background checks, drug testing, and I-9 documentation processes.
• Assist with acquisition onboarding and maintenance of personnel records.
• Manage HR reporting and onboarding materials for new hires.
• Travel to support onsite onboarding and HR activities.

Skills

Organizational skills

Detail-oriented

Communication

Independent work

Education

High school diploma or GED

Tools

Paycom

HRIS

Microsoft Office (Excel)

Job description

About Us

Since 1987, Eagle Fire Inc. has provided comprehensive fire protection and life safety services to commercial, industrial, government, and mercantile facilities. Our services include fire sprinkler systems, fire alarms, special hazards systems, access control, inspections, and fire extinguisher sales and service.

Join Our Growing Team

We are seeking a Human Resources Coordinator to support our HR department and team members across all Eagle Fire regions. This position coordinates onboarding, maintains accurate records, supports HR programs, and assists with acquisitions and department projects.

Open to candidates in these locations:

Charlotte, NC, Charleston, SC, Kennesaw, GA, or Cartersville, GA

If you enjoy helping people, organizing details, and keeping processes moving, we encourage you to apply.

What You’ll Do

• Coordinate new hire onboarding, distribute required documents, track deadlines, and follow up with hiring managers and HR partners to ensure completion.
• Provide backup support for offer letters, background checks, drug testing, and motor vehicle record checks.
• Assist with Form I-9 documentation, acquisition onboarding, and updates to E-Verify employer account information.
• Track required training, acknowledgments, and compliance program deadlines.
• Support acquisition activities, including preparing onboarding materials and coordinating the scanning and storage of personnel records.
• Maintain confidential records and provide backup support for active, inactive, and rehire personnel files.
• Monitor the shared HR inbox, answer routine questions, process basic employment verifications, and assist team members with Paycom access.
• Support service awards, Eagle Recognition, birthday cards, and the distribution of workplace postings and company materials.
• Prepare routine unemployment responses for voluntary separations under HR Business Partner oversight.
• Assist with HR reporting, department projects, and other duties assigned by the supervisor.
• Travel as needed to support onsite onboarding and HR activities.

What You’ll Bring

• High school diploma or GED.
• At least two years of experience in HR administration, executive administrative support, or a related administrative role.
• Strong Microsoft Office skills, including Excel.
• Strong organizational skills, attention to detail, and the ability to manage competing deadlines.
• Professional communication skills and discretion when handling confidential information.
• Ability to work independently and collaborate with team members across multiple locations.
• Experience with Paycom or a similar HR system preferred.
• Related education, professional certifications, or bilingual proficiency in English and Spanish are a plus.

Benefits

• Medical coverage for team members and eligible family members.
• 401(k) with company match.
• Company-paid life and disability insurance.
• Paid holidays.
• Employee Assistance Program.
• Team member referral program.
• Professional development and growth opportunities.

Eagle Fire Inc. is an Equal Opportunity Employer and Drug Free Workplace.