HR Compliance Specialist

ViziRecruiter,LLC.; Fort Lauderdale (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading education management organization is seeking an HR Compliance Specialist to ensure adherence to compliance requirements across the organization. This role involves developing policies, maintaining personnel files, and staying updated on legal regulations. The ideal candidate will possess strong communication skills and a Bachelor's degree in a relevant field, with experience in HR and policy writing preferred.

Qualifications

• 3+ years of prior Human Resource Experience/or Paralegal.
• K-12 education experience is preferred.
• Understanding of Legal Terminology required.

Responsibilities

• Ensure compliance workflows and associated documents are in compliance with hiring procedures.
• Maintain and audit personnel files in ADP.
• Research changes in federal and state laws and regulations.

Skills

Communication

Attention to detail

Time management

Problem solving

Teamwork

Confidentiality

Education

Bachelor's Degree in Human Resources, Legal Studies, or Business

Tools

MS Office

Job description

Introduction

As a pioneer in the Charter school movement,CSUSA is one of the fastest-growing educationmanagement organizations in the United States,providing a wide variety of educational choicesto over 82,000 students in more than 150 schoolsacross Florida, South Carolina, North Carolina,and Louisiana.

Charter Schools USA is an Equal Opportunity Employer.

Overview

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life . If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts through an education model that gives every student the opportunity for success. As a HR Compliance Specialist, you will be under the supervision of the Sr. Manager Legal Services and Compliance, the Compliance Specialist will ensure the organization remains up to date on compliance requirements in accordance with company, state, and federal regulations. The Specialist will develop, implement, and enforce policies and procedures that keep a company's processes, and school sites operating in a legal and ethical manner.

Responsibilities

• Use HRIS systems and processes to ensure compliance workflows and associated documents, including but not limited to job descriptions, offers, licensure, resumes, applications, background checks are in compliance with hiring procedures.
• Works with HRIS to ensure data integrity and confidentiality across all systems and personnel files.
• Responsible for maintaining and auditing personnel files in ADP.
• Assists with annual personnel file audits relating to 401K, and Finance.
• Keep organization informed of pending industry changes, trends, and best practices that may impact the organization.
• Research changes in federal and state laws and regulations and analyze their impact to the organization.
• Responsible for drafting policies, departmental SOP's, and processes to improve the compliance posture of the organization and functional departments.
• Maintain Policy and Procedure depository.
• Promotes employee safety, welfare, and safety best practices in coordination with the Worker's Compensation Specialist.
• Responsible for Bureau of Data Statistics review and audits.
• Responsible for maintaining the Company's Compliance Platform (Safe Schools).
• Assists in compiling, reviewing, and organizing evidence and other information for internal hearings, and meetings, as appropriate.
• Responsible for the oversight and distribution of Federal and State Labor Poster to the organization.
• Responsible for the maintenance of OSHA and company-mandated reports on all accidents, injuries, and illnesses.
• Performs data entry/record keeping activities by entering information promptly and accurately in various formats of databases and spreadsheets.
• Assist in developing training content as it relates to HR Compliance.

Required Qualifications and Skills

• Outstanding communication (both written and verbal) and ability to communicate with all levels of the company including Senior Management.
• Excellent attention to detail
• Ability to work on multiple projects in a fast paced environment.
• Ability to multi-task, establish priorities and problem solve.
• Strong time management, project management, workload management and organizational skills.
• Must have a strong sense of ownership, teamwork, responsibility, and initiative.
• Ability to maintain confidentiality.
• Knowledge of company policies, and procedures
• Demonstrated ability to manage multiple, simultaneous, cross-functional workstreams (Payroll, HRIS, Benefits, Employee Relations).
• Knowledge of MS Office and Office equipment such as photocopier, scanner, etc.

Requirements

• Bachelor's Degree in such fields as Human Resources, Legal Studies, or Business from an accredited college or university.
• 3+ years of prior Human Resource Experience/or Paralegal
• K-12 education experience is preferred.
• Experience with policy writing is preferred.
• Understanding of Legal Terminology required.
• May perform other duties assigned.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• May require travel up to 10%
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is exempt from the overtime provisions of the Fair Labor Standards Act.