HR Compliance & Records Technician II

County of Kauai; Hawaii; On-site; USD 60,000 - 80,000; Full time

Job summary

County of Kaua'i in Hawaii seeks a Human Resources Technician II to assist in central HR functions, advise on civil service requirements, and help implement HR policies and procedures. The role covers multiple HR programs, records maintenance, reporting, and recruitment workflows.

Responsibilities include payroll audits, data entry audits, field audits, recruitment support, test material preparation, and examination administration.

Qualifications

• A combination of education and experience substantially equivalent to graduation from high school; and four (4) years of specialized work experience.
• Work experience requiring knowledge and application of pertinent human resources rules, regulations, procedures, and program requirements.

Responsibilities

• Assist specialists with the administration of functional program areas under delegated responsibility for phases of the overall program.
• Review HR policies and procedures, recommend improvements, and draft procedures and guidelines as assigned.
• Review requests for claims under collective bargaining agreements; advise departments and agencies on collecting cost data; summarize information for use in negotiations.
• Audit payroll certification forms for completeness, accuracy, and compliance with personnel laws, rules, collective bargaining agreements, and executive orders; advise departments and agencies on interpretation, application, and proper form completion; process the forms.
• Audit data entered into the human resources computer system for personnel action processing; post transactions and process records.
• Conduct field audits to verify departmental and agency compliance with personnel laws, rules, policies, procedures, collective bargaining agreements, and executive orders.
• Review and recommend approval of position description re-descriptions; review reallocation requests for well-defined occupations and prepare recommendations.
• Advise departments and agencies on position classification changes resulting from assignment or reassignment of duties; assist with maintenance reviews to update and amend classes of work.
• Provide information on recruitment processes, minimum qualification requirements, and required certificates or licenses; refer applicants to licensing agencies as needed.
• Advise applicants on completing application forms; screen applications of moderate difficulty for minimum qualification requirements; notify applicants regarding acceptance or rejection status.
• Assist in gathering test materials and coordinate with subject matter specialists to develop examinations for review; type, edit, and proofread examinations and related materials.
• Schedule and arrange examination sites and facilities; notify applicants of test dates; travel to administer examinations.
• Score answer sheets, convert raw test scores, notify applicants of results, establish eligible lists, prepare certifications for hiring departments, and update records of departmental hiring actions.
• Review, process, and monitor Workers' Compensation claims evaluations, including more difficult claims; confer with specialists on complex cases.
• Collaborate with specialists to prepare Workers' Compensation cases for administrative hearings before the Department of Labor and Industrial Relations; assist the Office of the County Attorney in preparing appeals for the Labor and Industrial Relations Appeals Board.
• Recommend approval or denial of treatment plans; monitor treatments for compliance with the Hawaii Workers' Compensation Medical Fee Schedule.
• Review provider bills for compliance with the Hawaii Workers' Compensation Medical Fee Schedule; recommend approval or denial of provider bills; prepare correspondence and process bills for payment.
• Determine periods of temporary disability; advise departments, agencies, and Payroll regarding Workers' Compensation payment disbursements to employees.
• Arrange for Independent Medical Examinations (IME) and disability evaluations.
• Respond to employee inquiries and provide information and assistance related to Workers' Compensation laws, rules, and procedures.
• Perform extensive record searches; extract, refine, and organize information; prepare final reports and other HR reports for budget preparation, annual reporting, and cost data.
• Set up, review, update, and maintain manual and electronic personnel files, including confidential matters.
• May supervise subordinates as assigned.

Skills

HR policies

Civil service rules

Payroll audits

Records management

Recruitment processes

Examinations administration

Education

High school diploma

4 years specialized work experience

Tools

HRIS

Job description

County of Kaua'i in Hawaii seeks a Human Resources Technician II to assist in central HR functions, advise on civil service requirements, and help implement HR policies and procedures. The role covers multiple HR programs, records maintenance, reporting, and recruitment workflows.

Responsibilities include payroll audits, data entry audits, field audits, recruitment support, test material preparation, and examination administration.